Part-Time Office Manager

United States·Columbiamid

Office ManagerAdministration & Office Support

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Quick Summary

Requirements Summary

Experience:One year of general office experience. Must be able to type at a productive rate of speed.Education: High school diploma or equivalent.

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Office ManagerAdministration & Office Support

Job Title: Administrative Assistant/Office Manager
Location: Columbia, MD (on-site)
Hours: Part time, 24 hours per week (to start, with potential to develop into full-time) – flexible schedule during the weekdays
Pay: $24/hour
Benefits: Vision and dental insurance (day 1), health insurance (day 60), options for long/short term disability, accident insurance, critical illness, and life insurance.
Type of Hire: Temp to Hire

This position is an administrative assistance / office manager for an independent insurance agency.

Performs general secretarial tasks including, but not limited to, typing, maintaining records, logs and databases; scanning documents, managing electronic files, distributing mail, etc.
Answers telephone communications, forwards to appropriate individuals and / or records messages
Communicates in a positive and effective manner with staff, customers and other 3rd parties
Other duties as assigned

Greets onsite visitors and responds to general customer inquiries
Sorts and distributes mail to the appropriate individual
Answers the telephone, assists customers, forwards to the appropriate individual, and documents written and oral messages
Compiles and maintains data, customer / insurance policy records within agency’s management system
Runs daily, weekly and monthly reports
Sets up action items / tasks for appropriate individuals
Processes, distributes and stores certificates of insurance
Provides customer outreach for payment and documentation assistance / reminders
Operates computer and other office equipment
Inventories, receives, and issues supplies

Requirements

~1 min read

Experience:
One year of general office experience. Must be able to type at a productive rate of speed.
Education:

High school diploma or equivalent.
Graduation from an accredited university or college with a minimum of an Associate’s Degree preferred.

Active property & casualty insurance license in the state of MD
Experience with SalesForce

Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law.

Completion of paid insurance licensing course followed by obtaining MD property & casualty insurance license within first 60 days (if not already licensed)
Experience with web-based and Apple applications
Knowledge and skill in all aspects of word processing, PDF, and spreadsheet programs
Ability to type and prepare correspondence
Must be highly detail-oriented and organized
Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports
Ability to maintain confidentiality
Ability to perform general clerical duties
Knowledge of business English, spelling, punctuation and grammar, and office procedures
Ability to be able to monitor and meet deadlines
Ability to communicate clearly and concisely, both orally and in writing, with colleagues, customers, insurance companies and 3rd parties
Ability to coordinate daily activities or schedule
Ability to be flexible and adaptable in a variety of situations and remain calm under trying circumstances
Ability to work with frequent interruptions and perform multiple tasks simultaneously