Executive Assistant

• Administrative Support: Manage the CEO's calendar, schedule meetings, and prioritise appointments. Prepare and maintain records, documents, and presentations. 
• Meeting Management: Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items to ensure timely completion. 
• Strategic Support: Conduct research and provide insights on business trends, opportunities, and competitive analysis. Assist in drafting reports, proposals, and strategic documents for high-level meetings. 
• Communication & Coordination: Act as the primary liaison between the CEO and internal/external stakeholders. Draft and review correspondence, ensuring accuracy and alignment with the CEO’s tone and communication style. 
• Project Management: Support the CEO in planning, tracking progress, and executing projects. Coordinate with cross-functional teams to ensure milestones are met. 
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Manage confidential files and ensure their safe storage. 
• Operational Efficiency: Proactively identify inefficiencies and suggest process improvements to optimise the CEO's workflow. Monitor key performance indicators (KPIs) and prepare periodic reports. 
• Event Management: Organise corporate events, team offsites, and other key activities. Ensure all logistical and administrative aspects are handled efficiently. 

• Start your day by reviewing the CEO's calendar, preparing necessary materials for upcoming meetings, and prioritising appointments. 
• Organise and coordinate meetings, ensuring all logistics are handled, including agenda preparation and taking minutes. 
• Assist in drafting and editing documents, such as reports, proposals, and strategic plans. 
• Act as a liaison between the CEO and key stakeholders, ensuring effective communication. 
• Track project timelines and coordinate with various teams to ensure tasks are completed on schedule. 
• Handle sensitive information with care and maintain confidentiality at all times. 
• Plan and organise events, ensuring smooth execution of all logistical details. 

• Proven experience as an Executive Assistant or in a similar administrative role. 
• Strong organisational and time management skills with the ability to multitask. 
• Excellent written and verbal communication skills. 
• Proficiency with office software (Microsoft Office Suite, Google Workspace). 
• Ability to handle confidential information with discretion and professionalism. 
• Strong problem-solving and decision-making abilities. 
• Ability to work independently and as part of a team. 

• Experience in supporting senior executives or C-level professionals. 
• Familiarity with project management tools (e.g., ClickUp, Asana, Trello). 
• Experience in organising corporate events and off-sites. 
• Knowledge of the investment or finance industry. 

• Good working laptop/desktop 
• Smartphone to access incoming/outgoing calls 
• Good internet connection 

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). 
• Google Workspace (Docs, Sheets, Drive, Gmail). 
• Project management tools (e.g., Asana, Trello). 
• Communication tools (e.g., Slack, Microsoft Teams). 
• Calendar management tools (e.g., Google Calendar, Outlook). 
• File management and document storage (e.g., Dropbox, OneDrive). 

• Exposure to high-level strategic decision-making processes. 
• Experience working closely with senior leadership and cross-functional teams. 
• Opportunities for career growth and development within the company. 
• The chance to be involved in exciting projects and corporate events. 
• A dynamic and fast-paced work environment with the opportunity to make an impact.