Executive Assistant

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  Manage and optimize complex calendars for one or more busy executives

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  Resolve scheduling conflicts and proactively prioritize commitments

• Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests

• Manage, prioritize, and triage incoming messages and correspondence

• Draft and edit communications on behalf of executives as needed

• Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions

• Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed

• Support planning and execution of events such as conferences and team offsites

• Arrange travel for executives, including flights, accommodations, dining, and transportation

• Prepare and manage travel itineraries and any related documentation

• Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized

• Perform ad-hoc administrative tasks as needed to support executive effectiveness

• Bachelor’s degree

• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment

• Excellent organizational and time management skills, with a resourceful mindset

• Strong written and verbal communication skills

• Proficiency in Google Workspace and ability to quickly learn new tools

• High attention to detail and accuracy

• Ability to handle sensitive and confidential information with discretion

• Proactive in identifying and improving inefficient processes

• Comfortable navigating changing priorities and ambiguity

• Experience in high growth start-ups

• Experience planning and managing events

Location: New York City

Work model: On-site

In-office expectation: 5 days per week

To learn more about Norm Ai, visit our website.