Administrative Assistant

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to provide essential office and team support at our Omaha, NE location. This role requires a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

• →Provide front desk support by welcoming visitors, managing calls and mail, and coordinating with vendors as needed.
• →Maintain and organize documentation, project folders, and permissions using platforms such as SharePoint, Smartsheet, and Deltek, and facilitate communication between technical teams, clients, and internal departments.
• →Prepare reports, update project records, and support data accuracy across systems.
• →Occasionally drive to off‑site locations for pickups, deliveries, or client‑related errands.
• →Coordinate and schedule meetings, video calls, travel, and logistics for events, training sessions, and client gift preparation.
• →Produce and format meeting minutes, agendas, reports, PowerPoint decks, and other client‑ready deliverables.
• →Support with document quality control and formatting needs.
• →Assist with office events, committee activities, office moves, furniture layouts, and vendor coordination.
• →Support implementation of updated administrative procedures and contribute to efficiency improvements and onboarding enhancements.

• Working collaboratively with others. 
• Having ownership in the work you do. 
• Using your talents to positively affect communities. 

• 0-3 years’ experience in an administrative role preferred.
• Excellent customer service and relationship-building skills.
• Ability to contribute and work well on a team.
• Strong attention to detail and a process-driven mindset.
• A passion for collaboration, organization, and making a positive impact. 
• Strong verbal and written communication skills.
• Problem-solving skills and a proactive approach to challenges. 
• Ability to work within established guidelines while receiving support and direction from experienced team members as needed.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).
• Physical requirements include the ability to lift and transport up to 30 pounds.

#LI-DNP

Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee, you will:

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.