Executive Assistant

Finland·HelsinkiHybridmid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Provide high-level administrative and organizational support to members of the Product Leadership Executives. Proactively manage complex and dynamic calendars,

Technical Tools

Executive AssistantAdministration & Office Support

Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped millions of people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles.

Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office.

We are seeking a highly organized and dynamic Executive Assistant for an exciting and multifaceted role supporting our Chief Design Officer and SVP of Software, both based in Finland – the birthplace of Oura!

Based in our Helsinki office, with occasional travel in Finland and the US, providing strategic and comprehensive support to key leaders within our Product Leadership team. As a trusted business partner, you will gain a deep understanding of the department's ecosystem to effectively support business priorities, facilitate progress, and strategically execute initiatives.

Responsibilities

~1 min read

→Provide high-level administrative and organizational support to members of the Product Leadership Executives.
→Proactively manage complex and dynamic calendars, coordinating meetings and appointments across multiple global time zones.
→Prepare meeting materials with attention to detail, including agendas and pre-reads. Attend meetings, take notes, track action items, and ensure timely follow-ups.
→Coordinate domestic and international travel arrangements and detailed itineraries.
→Monitor executive inboxes, identifying priorities, and surfacing urgent matters for timely action.
→Process expenses accurately and in a timely manner.
→Collaborate cross-functionally with other Executive Assistants and business units to optimize workflows and prioritize business needs.
→Support strategic execution and accountability for the Product Leadership roadmap.
→Plan and coordinate team on-sites and large meetings.
→Assist with ad-hoc office projects and other duties as required to support the efficiency and effectiveness of the office and teams.
→Assist with onboarding and interview scheduling for the Product Leadership team.

5+ years of experience supporting senior leaders in an executive assistant or comparable coordination role.
Proven ability to handle pressure, work efficiently, and stay calm and organized in a fast-paced, changing environment.
Experience working in a similar, fast-growing international company.
Strong organizational skills and the ability to manage multiple moving pieces without losing sight of details.
A self-starter mindset with sound judgment, strong follow-through, and the ability to anticipate needs before they become blockers.
Ability to work both independently and collaboratively.
Strong comfort with Google Workspace or similar tools, especially calendar, document, and presentation workflows.
Excellent written and verbal communication skills, with confidence working across all levels of the organization.
Experience working across Europe and US time zones is a strong plus.
Flexibility to work evening hours when needed.
Willingness to travel as needed to support leaders, events, and on-sites.
Ability to handle confidential information with care and professionalism.