ragancommunications6mo ago

Executive Assistant

United States·Greater New York City Areamid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Job Type: Full TimeWork Model: Remote Location: New York City metro area About the RoleRagan Communications is seeking an exceptional Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for…

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Executive AssistantAdministration & Office Support

Executive Assistant
Job Type: Full Time
Work Model: Remote
Location: New York City metro area
Salary: $85k - $115k

About the Role
Ragan Communications is seeking an experienced Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers.
This is a high-impact, high-trust leadership role supporting a CEO leading a fast-growing, media and learning company. The Executive Assistant will act as a force multiplier, protecting the CEO’s time, anticipating needs, enabling strategic focus and ensuring seamless execution across executive priorities.
This role is ideal for a mid-level or senior career Executive Assistant who thrives in fast-paced environments, exercises exceptional judgment and wants to play a central role in the success of a growth-oriented CEO and leadership team.

Core Responsibilities
CEO Strategic Partnership

Anticipate priorities, pressure points and opportunities
Proactively surface risks, conflicts and decision deadlines
Act as a confidential sounding board and strategic support resource

Time, Calendar & Priority Management

Own end-to-end management of the CEO’s calendar
Prioritize meetings to ensure time is spent on the highest-value activities
Design daily, weekly, and monthly rhythms that optimize CEO effectiveness
Gatekeep requests and meeting flow with strong judgment

Executive Leadership & Team Enablement

Manage agendas, timelines, materials, and follow-up actions
Capture ideas, organize notes and manage deadlines for speeches and projects
Track strategic initiatives and executive-level commitments
Support the cadence of executive leadership meetings
Track decisions, priorities and follow-through
Ensure alignment and clarity across senior leadership
Coordinate executive offsites, planning sessions, and strategic meetings

Travel, Events & External Engagement

Manage travel logistics, itineraries and preparation materials
Prepare executive briefings for all trips, meetings, and events
Support major Ragan conferences and leadership appearances
Maximize relationship ROI for speaking engagements, partner meetings and industry events

Operations & Special Projects

Own special projects that require confidentiality, discretion and execution rigor
Manage cross-functional initiatives on behalf of the CEO
Maintain executive dashboards, tracking systems, and workflows

Ideal Candidate Profile
Experience & Background

7+ years supporting a CEO, founder, or senior executive
Experience in media, professional services, consulting, technology, or similar environments preferred
Bachelor’s degree required

Core Capabilities & Expectations

Exceptional judgment and emotional intelligence
Strong written and verbal communication
Advanced calendar and priority management skills
High discretion and confidentiality
Proactive, anticipatory mindset
Ability to meet in person in NYC or CT at least 1x/month; other travel is required (3-4/year)

Personal Attributes

Executive presence
Polished, confident, and professional
Naturally organized and detail-oriented
Strategic thinker who enjoys solving problems
Thrives in fast-paced, high-performance environments
Comfortable saying no on behalf of the CEO

Why This Role Is Special
This is not a traditional Executive Assistant role.
You will:

Operate as a strategic partner to a nationally recognized CEO
Have direct exposure to executive decision-making, strategy, growth planning and brand leadership
Influence the effectiveness of a fast-growing company
Help shape the future of one of the most influential brands in communications and leadership

Compensation & Benefits

Competitive, market-aligned compensation based on experience, with full transparency shared early in the interview process to ensure alignment.

Comprehensive benefits, including:

Health, dental, vision
401(k) with employer match
Company-paid disability and life insurance
Generous PTO and paid holidays
Professional development support
Competitive salary
Travel and event exposure
Long-term career opportunity

About Ragan
Our core values – Connection, Curiosity, Innovation, and Integrity – guide all we do and help define what’s important to us at Ragan.

Ragan Communications is the leading media brand, and for more than 50 years, we’ve been serving communicators, marketers, and PR professionals at all stages of their career. We're proud to have landed on the Inc. 5000 list of Fastest Growing Private Companies in the U.S. for the second year in a row! Everything we do at Ragan is in the service of giving communicators ideas, intelligence, resources, connections, and inspiration to help them advance their brand’s mission and goals. Ragan Communications is an equal opportunity employer committed to a diverse and inclusive workplace.

How to Apply
We’re looking for someone who pays close attention to detail – the kind of executive assistant who reads between the lines. To demonstrate that, please include a brief cover letter explaining:

What excites you about this Executive Assistant role, and why you feel you’d be successful in supporting Ragan’s CEO and leadership team.

Applications without a cover letter will not be considered – this helps us identify candidates who take the time to fully read and engage with our job description.