Executive Assistant and Finance Operations Lead

We are looking for a unique blend of high-level administrative expertise and financial acumen for our client based in Europe within the advertising industry. This is not a role for someone who needs a manual; they need a ‘right hand’, a sophisticated, high-EQ operator who can step into the business, identify administrative bottlenecks, and clear the path for the leadership team to focus entirely on growth. This is a full-time, fully remote position Core Responsibilities Executive Operations & "Gatekeeping" Manage the Founder’s inbox and calendar with such efficiency that 80% of inquiries are resolved before they even reach the Founder’s desk. Act as the "glue" between the Founder, the Automation Specialist, and the Head of Ops to keep high-level tool development and client projects on schedule. Drive the agenda for team meetings, ensuring the senior leadership and junior staff remain perfectly synchronized. Financial Operations & Quality Assurance Own the full-cycle internal bookkeeping (Xero/Quickboods), including global payroll for a team of 10, invoicing, and expense tracking. Act as the final line of defense for client accounts. You will oversee and audit the work of junior bookkeepers to ensure 100% financial accuracy before reports reach the client. You won't just move numbers; you’ll interpret them. You will track and brief the Founder on vital KPIs like Tool ROI, Profit Margins, and Revenue per Employee. Requirements A completed degree in a related field (Business, Finance, or Management) is essential. Knowledge of Xero and QuickBooks Working knowledge of ChatGPT and Gemini Working knowledge of modern productivity stacks (Notion, Slack, Google Workspace) essential A background in e-commerce / advertising would be advantageous Benefits Full time remote position working SA hours, with flexibility