Office Coordinator

• Serve as a key point of contact for the Lake Oswego office, manage incoming emails, phone calls, packages, and mail; assist with meeting scheduling; coordinate conference room setup; and maintain an organized, professional, and welcoming office environment.

• Provide administrative support to the Lake Oswego Office Manager/EVP, preparing correspondence and materials, assisting with follow-up and action items, coordinating information and requests, and supporting special projects and office initiatives.
• Serve as the primary point of contact with property management for on-site facility issues. Communicate updates, planned work, and potential impacts to Lake Oswego staff as needed.
• Coordinate and oversee scheduled maintenance and service for office equipment, including copiers and other shared equipment.
• Partner with Facilities and Purchasing administration at corporate to maintain inventory and purchase office supplies, equipment, and safety/PPE supplies for the Lake Oswego office.
• Assist with new employee office setup and onboarding activities, helping create a welcoming and well-organized experience for new staff.
• Participate in special assignments and/or the social committee. Coordinate office events and activities, including planning, setup, and breakdown.
• Identify opportunities for the Office Manager/EVP to improve office processes, organization, and administrative support, and take initiative to implement solutions when appropriate.
• Perform other duties and responsibilities as assigned.

• Minimum of five (5) years of progressively responsible administrative experience in a professional office environment.
• Associate’s degree required; Bachelor’s degree preferred.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; PDF tools; and collaboration platforms such as Microsoft Teams and SharePoint.
• Prior experience preparing, formatting, and proofreading professional documents using Word and Excel is preferred.
• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with employees at all levels, leadership, clients, vendors, and other external contacts.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities, anticipate needs, meet deadlines, and maintain a professional office environment.
• High level of professionalism, discretion, dependability, attention to detail, and initiative.
• Reliable attendance and willingness to work in-office.

This position is performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without reasonable accommodation, to:

• Sit or stand at a desk for several hours to perform work in an office setting.
• Ability to lift 20 lbs. with or without accommodations.