Administrative Assistant

Canada·North YorkPermanent, Full Timemid

Administrative AssistantAdministrative & OfficeAdministration & Office Support

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Quick Summary

Overview

Who We Are For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs.

Technical Tools

Administrative AssistantAdministrative & OfficeAdministration & Office Support

Who We Are

For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.

At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.

POSITION OVERVIEW:

This role provides reception duties and administrative support to help ensure smooth day to day operations of the office at our Yonge Sheppard Centre location.

Provide Operations Administration Support to ensure the effective day‑to‑day operation of assigned properties;
Administer and track Tenant & Vendor Insurance and Vendor WSIB documentation, ensuring compliance with company requirements;
Coordinate Office Supplies (Staples Orders) and Couriers, including ordering, tracking, and receipt of materials;
Prepare and distribute Tenant Memos and other operational communications, as required;
Assemble and maintain Tenant Welcome Packages for new tenants;
Conduct Tenant Manual reviews and updates, as needed, to reflect changes in policies and procedures;
Process and coordinate Tenant Access Requests in collaboration with Operations and Security teams;
Schedule and manage Elevator and Loading Dock Bookings for tenants and vendors;
Complete Vendor Setup and maintain accurate vendor records within company systems;
Provide backup support for Cash receipts / Cheques / EFTs, Stop Billing, and Collection and entries of Gross Sales into Yardi;
Create POs and Pay Invoices, ensuring appropriate approvals, accuracy, and timely processing.