Office Administrator - Flint Group

At Flint Group, our Fargo office is more than a workplace, it’s a hub for collaboration, creativity, and connection. This role is critical to keeping that environment running at a high level every day, ensuring our team has what they need to do their best work in support of our clients. 

We’re looking for someone who is highly self-motivated, takes pride in ownership, and naturally moves from task to task with minimal direction. This person thrives on getting things done, especially the behind-the-scenes work others may overlook and plays a key role in supporting both our people and our space. 

What You’ll Do 

• Serve as the first point of contact for the office, welcoming guests and ensuring a professional, positive experience.  

• Keep daily office operations running smoothly by managing calls, emails, mail distribution, and shipping logistics.  

• Own office coordination end-to-end, conference room scheduling, internal meetings, and event logistics (including catering, setup, and teardown).  

• Coordinate travel arrangements and accommodations for team members and visitors, including expense tracking and reporting.  

• Manage vendor relationships and coordination, including office services, maintenance, and supply partners.  

• Proactively communicate relevant updates and important information across the office, ensuring teams stay informed and operate efficiently. 

• Maintain inventory and oversee ordering of office supplies, furniture, and equipment.  

• Take pride in the physical office space, ensuring it is consistently clean, organized, stocked, and reflective of Flint Group’s standards.  

• Support HR with onboarding logistics, workstation setup, and new hire orientation.  

• Proactively identify what needs to be done next, stepping in to handle tasks (including those that may be less visible or less desirable) to keep the office running efficiently.  

• Quickly learn and retain processes, systems, and workflows to improve efficiency and consistency over time. 

What You Bring 

• 2+ years of experience in office administration, operations, or a similar role.  

• High level of self-motivation and initiative, you don’t wait to be told what to do next.  

• Strong proficiency in Microsoft Office Suite, especially PowerPoint, Excel, SharePoint, and OneDrive.  

• Proven ability to learn quickly, retain information, and apply processes consistently.  

• Strong organizational and time management skills, with the ability to juggle multiple priorities.  

• Experience coordinating vendors, logistics, or office operations is highly preferred.  

• A willingness to take on any task needed to support the team, no matter how big or small.  

• Attention to detail and pride in maintaining a polished, professional environment.  

• Discretion and professionalism when handling confidential information.  

• Strong communication skills and a collaborative, team-first mindset. 

Why You’ll Love Working Here 

• You’ll play a central role in shaping the day-to-day experience of our Fargo office.  

• Your work will have immediate, visible impact on both our team and our environment.  

• You’ll have autonomy and trust to take ownership and improve how things are done.  

• You’ll be part of a collaborative, people-first culture that values initiative and follow-through.  

• You’ll gain exposure to leadership, operations, and HR, with opportunities to grow your skill set over time. 

This is a part-time (20-30 hours/week), benefit-eligible position located in our Fargo, ND office.