Executive Assistant (R5059)

We are seeking a highly organized, proactive Executive Assistant to support the Office of the President. This person will help the President and senior leadership in his office operate with focus, speed, and discipline by anticipating needs, addressing friction points before they arise, managing priorities, logistics, communications, and follow-through.

Manage complex calendars, scheduling, travel, expenses, and daily priorities.

Coordinate meetings, agendas, materials, logistics, and follow-up actions.

Support communications, document preparation, and executive-level correspondence.

Track key priorities, commitments, and deadlines across the Office of the President.

Interface professionally with internal teams, executives, customers, partners, and external stakeholders.

Handle confidential information with excellent judgment and discretion.

Anticipate needs, remove friction, and improve administrative processes.

Strong business understanding and proficiency with modern AI tools.

5+ years of executive assistant, administrative, or business operations experience.

Experience supporting senior executives or high-performing leadership teams.

Excellent organization, communication, judgment, and attention to detail.

Ability to operate independently in a fast-paced, high-expectation environment.

Strong follow-through and ability to manage competing priorities.

Proficiency with common calendar, communication, document, and expense tools.

#LI-AA2

#LC

Full-time regular employee offer package:

Pay within range listed + Bonus + Benefits + Equity

Temporary employee offer package:

Pay within range listed above + temporary benefits package (applicable after 60 days of employment)

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.

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Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.