Administrative Assistant

• →Serve as the first point of contact for students, families, and visitors 
• →Greet and assist all guests with professionalism and hospitality 
• →Answer and direct incoming phone calls and respond to general inquiries 
• →Support a positive and welcoming school environment aligned with the Sisters of St. Mary of Oregon core values 

 

• Monitor, record, and maintain daily student attendance, including absences, tardies, and early dismissals 
• Communicate attendance information with families and school personnel 
• Support student check-in/check-out processes and daily needs 
•  Generate and share attendance reports with appropriate staff 

 

• Maintain accurate and confidential student records, including enrollment and demographic information 
• Support student record compliance, including immunization tracking and reporting requirements 
• Process student records requests, transfers, and verifications 
• Assist with transcript management and end-of-year record processes 

 

• Maintain front office organization, supplies, and procedures 
• Support school communication systems, including announcements and messaging platforms 
• Oversee substitute management system 
• Distribute mail and coordinate packages for staff 
• Ensure efficient and consistent front office operations 

 

• Provide logistical support for school events such as Open House, Parent/Teacher Conferences and admissions-related activities 
• Assist with coordination of school safety procedures and emergency drills 
• Collaborate with the administrative team to support overall school operations 
• Maintain VCHS master calendar 

 

• Experience in a front office, administrative, or school setting preferred 
• Strong interpersonal and communication skills 
• Ability to multitask and prioritize in a dynamic environment 
• High level of organization and attention to detail 
• Comfort with technology (Google Suite) and ability to learn PowerSchool (student information system) 
• Ability to handle confidential information with discretion 
• Commitment to the mission and values of the Sisters of St. Mary of Oregon 
• Background screening required for all campus employees.

SSMO Sponsored ministries encourage people from all backgrounds, communities, and industries to apply.

 

This is a non-management position
This is a full time position