Administrative Assistant (HR) - 60893098042

Our client is a well-established commercial roofing and restoration company based in the United States. With deep expertise across new construction, maintenance, repair, and emergency services, they serve a diverse range of clients — from government entities to private businesses and general contractors. The company is committed to safety, quality, and doing the right thing at every turn.

Our client is seeking a detail-oriented and proactive Administrative Assistant to support their Human Resources department. This is a fully remote, independent contractor role open to candidates located in Colombia. The successful candidate will play a critical role in maintaining accurate employee records, supporting regulatory compliance, coordinating employee certifications and clearances, and ensuring administrative processes are completed accurately and in a timely manner.

Compensation will be administered through Deel, consistent with the company's existing arrangements for contracted team members.

Payroll & Timecards

• →Assist with the review and correction of weekly timecards.
• →Check GPS locations for timecard entries.
• →Assist in the preparation and distribution of timecards for employee review.
• →Maintain timecard records in the shared drive.

Employee Personnel Files

• →Assist with the creation of new hire employee files.
• →Assist with employee file audits and updates as needed.
• →Track and update expiring documents such as driver's licenses, passports, and certifications.

Training, Compliance & Certification Coordination

• →Enroll employees in required training programs and certification courses.
• →Upload, track, and maintain employee certifications and training records.
• →Schedule employee clearances, medical card appointments, drug testing, and related activities.
• →Assist in maintaining compliance with customer, regulatory, and company requirements.

Administrative & Clerical Support

• →Provide administrative support including data entry, file maintenance, and updating Monday.com boards.
• →Assist with scheduling meetings, interviews, and employee-related activities.
• →Order and track office supplies, safety materials, Samsara devices, electronics, and related items.
• →Complete vehicle registration renewals and maintain vehicle records.
• →Support special projects and initiatives as assigned.

Benefits & Employee Support

• →Assist with employee benefit enrollment and renewal processes.
• →Support new employee enrollment in eBacon.

Required

• 2+ years of experience in an administrative, HR support, or similar role.
• Excellent written and verbal communication skills in English (professional proficiency required).
• Exceptional attention to detail with a strong commitment to accuracy.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.
• Ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Self-motivated and able to work independently in a remote environment, while also following established procedures and taking direction well.
• Reliable internet connection and a suitable remote work setup.

Preferred

• Experience supporting HR functions such as payroll, onboarding, compliance tracking, or employee records management.
• Familiarity with platforms such as Monday.com, eBacon, or similar HR/operations tools.
• Familiarity with HRIS platforms or applicant tracking systems.
• Experience working with international teams or US-based companies as a remote contractor.
• Knowledge of contractor payroll platforms such as Deel is a plus.

• Extremely detail-oriented with a strong commitment to accuracy.
• Maintains confidentiality and professionalism at all times.
• Results-oriented with a strong sense of accountability.
• Flexible and adaptable to changing priorities and department needs.
• Growth-minded and willing to learn new systems, processes, and responsibilities.
• Comfortable asking questions to ensure understanding and accuracy.
• Reliable, dependable, and positive with a willingness to support team and company objectives.