Executive Assistant / Operations Manager -60932674957

Location: Remote
Type: Full-time
Industry: Commercial Real Estate

We are seeking a highly experienced, self-directed Executive Assistant / Operations Manager to support day-to-day business operations and help remove administrative and marketing workload from leadership. This person will play a key role in keeping deals, communication, reporting, and marketing efforts organized and moving forward.

This is a great fit for someone who is proactive, reliable, detail-oriented, and comfortable working independently with minimal hand-holding.

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  Manage and respond to email communications on behalf of leadership

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  Handle lead follow-up and client follow-up with strong professionalism and judgment

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  Assist with CRM organization and workflow support, especially in monday.com

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  Prepare weekly client reporting and internal reporting as needed

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  Create and format marketing materials, including flyers and simple social media assets

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  Assist with Letter of Intent (LOI) drafting using existing templates

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  Help organize deal-related documentation and track next steps

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  Support general operations and administrative tasks to keep leadership focused on sales

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  Communicate clearly with clients and vendors, potentially handling phone support as needed

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  Take ownership of recurring tasks and improve processes where possible

• Strong English communication skills, written and verbal

• Prior experience in executive assistance, operations, or a similar support role

• High level of professionalism, accountability, and follow-through

• Strong organizational skills and ability to manage multiple priorities

• Comfortable handling email communication directly

• Ability to work independently and think critically

• Experience with or ability to quickly learn monday.com or similar CRM tools

• Experience creating simple marketing materials in Adobe or similar design tools

• Experience in commercial real estate or real estate support

• Familiarity with LOIs, client reporting, and CRM workflows

• Experience supporting a high-volume, fast-moving sales professional

• Background in marketing support, flyer creation, or social media content

• Exposure to operations or administrative coordination in a lean team environment

• Reliable and responsive

• Excellent written English

• Takes initiative without needing constant direction

• Comfortable with ambiguity and evolving responsibilities

• Detail-oriented, especially with follow-up and reporting

• Professional, resourceful, and trustworthy

• Able to quickly learn and adapt to established processes and communication styles

• Leadership has more time to focus on sales and client relationships

• Inbox and follow-up are consistently managed

• Marketing materials are produced quickly and accurately

• Reporting is completed efficiently and on time

• Processes run smoothly with minimal oversight