somewhere~2mo ago

Executive Assistant (Remote) - 58046998949

Remotemid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Job Description: Executive Assistant Location: Remote (Open to talent in South Africa and LATAM) Hours: 8:00 a.m. – 5:00 p.m. CST (US Central Time) The Opportunity We are representing a US-based medical education company that partners with healthcare providers and Key Opinion Leaders (KOLs)…

Key Responsibilities

Communications & Outreach: Manage high-volume follow-up via emails and text messages (using a US messaging portal) to confirm event attendance and RSVPs.

Requirements Summary

Professional English: Excellent written and verbal English skills are mandatory. You will have regular calls with the team and must be able to correspond professionally with medical professionals.

Technical Tools

anthropicchatgptgoogle-workspace

Responsibilities

~1 min read

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Manage high-volume follow-up via emails and text messages (using a US messaging portal) to confirm event attendance and RSVPs.
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Adapt scripts and templates to maintain professional, polished correspondence with medical doctors and healthcare professionals.
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Liaise with medical writers to ensure deliverable timelines (slide decks, content) are met.

Log in to company accounts to queue up payment transfers for healthcare providers.
Prepare and organize payment batches for review before funds are released.
Maintain absolute accuracy and timeliness in all financial logging.

Prepare and send personalized DocuSign packets and tax compliance forms to providers.
Rigorous tracking of completion status and following up on outstanding documents.

Run content generation workflows using AI tools (Claude/ChatGPT).
Follow specific digital instructions: uploading files, pasting documents, and queuing output for review.

Manage calendar coordination and schedule introductory calls between doctors and leadership using established templates.

Requirements

~1 min read

Comfortable with Google Workspace (Gmail, Drive, Calendar) and DocuSign.
Adept at navigating web-based messaging portals and running AI pipelines (training provided).

Cultural Fit: Experience working with international teams (including experience with Argentinian or global counterparts) is highly valued.

Schedule: Must be available to work the full 8-hour shift during 8:00 a.m. – 5:00 p.m. CST