Virtual Assistant - 20289

Role: Virtual Assistant
Priority Location: Philippines / South Africa / Latam
Working Hours: Part-time (20 hours/week), Eastern Standard Time (EST)
Type of contract: Remote
Start Date: October 1
The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience. 

About the Role: The Virtual Assistant / Administrative Support will provide day-to-day administrative and operational support to multiple executives, helping manage schedules, coordinate travel, organize expenses, and maintain internal systems. This role is ideal for someone who is highly organized, proactive, and comfortable managing multiple priorities in a startup environment. As the company grows, there will be opportunities to expand responsibilities and take on additional operational support.

Key Responsibilities

Calendar & Meeting Coordination

• Manage calendars for multiple executives

• Schedule internal and external meetings

• Coordinate appointments and resolve scheduling conflicts

Travel & Expense Management

• Arrange business travel, itineraries, and accommodations

• Prepare, organize, and submit expense reports

• Support expense management through Expensify

Administrative Support

• Assist with general administrative and back-office tasks

• Coordinate follow-ups and ensure action items are completed

• Provide day-to-day support as business priorities evolve

CRM & Systems Management

• Maintain and update Salesforce records

• Organize Outlook calendars and email workflows

• Support the use of internal tools and administrative systems

Qualifications & Skills

Hard Skills

• 2+ years of experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant

• Strong experience with calendar management, meeting coordination, and travel planning

• Proficiency with Outlook, Salesforce, Expensify, and Microsoft Office or Google Workspace

• Strong written and verbal English communication skills

• Ability to support multiple executives and manage competing priorities

Nice to Have

• Experience supporting founders or senior leadership teams

• Experience in startup or high-growth environments

• Familiarity with travel booking and expense management processes

• Ability to quickly learn new systems and tools

Soft Skills

• Highly organized and detail-oriented

• Proactive, resourceful, and dependable

• Strong time management and follow-through

• Comfortable working independently with minimal supervision

• Adaptable and able to thrive in a fast-paced, evolving environment