Virtual Assistant - 21097

Role: Virtual Assistant
Working Hours: Monday-Friday, 20hrs/week in US business hours

About the Role:

We are seeking a proactive, highly organized, and detail-oriented Virtual Assistant. In this role, you will act as a key partner, managing day-to-day administrative operations, complex schedules, and critical administrative tasks. Working within a fast-paced company, you will help streamline workflows, maintain seamless communications, and ensure our executive operates at peak efficiency. This is a fantastic opportunity for a reliable, self-motivated professional who thrives in a dynamic environment and enjoys driving administrative excellence.

Key Responsibilities:

• Executive Calendar & Scheduling Management: Coordinate, schedule, and manage the Managing Director's calendar across multiple time zones, resolving scheduling conflicts proactively.
• Travel & Logistics Coordination: Organize comprehensive travel itineraries, including booking flights, accommodations, ground transportation, and managing related expense reporting.
• Meeting Preparation & Support: Schedule meetings, prepare agendas, record minutes/action items, and ensure all prep materials are provided to the Managing Director beforehand.
• Communication & Correspondence: Draft, review, and manage professional correspondence, emails, and memos on behalf of the Managing Director, serving as a reliable point of contact.
• Administrative & Operational Support: Streamline day-to-day administrative operations of the holding company, coordinate with portfolio businesses, and handle ad-hoc executive requests.
• Information & Record Keeping: Organize and maintain secure internal files and databases, ensuring high-priority and sensitive information remains completely confidential.

Qualifications & Skills:

• Experience: Minimum of 3+ years of experience as an Administrative Assistant, Executive Assistant, or a similar operations support role
• Communication: Exceptional written and verbal English communication skills, with a professional, polished, and friendly tone 
• Technical Skills: Strong proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Gmail) and modern remote communication tools. Advanced Excel/Google Sheets proficiency is an advantage.
• Organization: Outstanding organizational and multitasking skills with sharp attention to detail and a proactive, problem-solving mindset 
• Discretion: Absolute discretion and experience handling highly confidential business and financial information