Executive Assistant - 46041918527

Location: Remote, Latin America
Working Hours: 9:00 AM - 5:00 PM MST
Employment Type: Full-Time 40hrs/week
Compensation: $1,800 - $2,400 USD/month, depending on experience

A growing real estate investment and development company managing multiple active development projects is seeking a highly organized and proactive Executive Assistant to provide direct support to leadership.

The Executive Assistant will serve as a trusted extension of the executive, managing day-to-day administrative priorities, communications, scheduling, follow-ups, project information, and meeting support.

This is not a purely administrative role. The ideal candidate will be comfortable taking ownership, anticipating needs, communicating professionally with clients and external stakeholders, and using technology and AI tools to improve efficiency.

• Manage and organize the executive's email inbox, prioritizing messages and follow-ups
• Manage the executive's calendar, meetings, and scheduling
• Track and follow up with clients, home buyers, team members, and other stakeholders
• Monitor outstanding tasks and ensure commitments are followed through
• Answer inbound calls from clients, partners, vendors, and external organizations
• Handle sensitive and confidential information with discretion
• Review assignments from other team members - excel sheets, presentations..etc
• Participate in all necessary meetings and provide detailed notes
• Manage bank accounts and bills payable with the bookkeeping team
• Manage budgets for projects

• Attend meetings on behalf of the executive when required
• Take detailed notes and prepare concise meeting summaries
• Capture key decisions, action items, and follow-ups
• Ensure important action items are tracked through completion
• Represent the executive professionally in communications and meetings

• Maintain and update web pages associated with development projects
• Keep project information organized and current
• Assist with administrative coordination across active development projects
• Coordinate information and follow-ups between leadership and project stakeholders

• Assist with basic bookkeeping and financial administration
• Use QuickBooks for routine administrative and reporting tasks
• Maintain accurate records and documentation
• Organize information required for internal review and decision-making

• Create and format professional PowerPoint presentations
• Organize research, information, and data into executive-ready materials
• Assist with business research and preparation of documents as needed

• Use Claude and other AI tools for research, writing, summarization, organization, and workflow support
• Identify opportunities to use AI to improve administrative efficiency
• Quickly learn and adopt new software and technology

• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role
• Demonstrated experience supporting an executive or senior leader
• Strong email and calendar management experience
• Working knowledge of QuickBooks
• Strong PowerPoint skills
• Experience managing or updating websites/web pages
• Strong proficiency with Google Workspace and/or Microsoft Office
• Comfortable using Claude, ChatGPT, and other AI tools
• Excellent written and verbal English
• Strong meeting documentation and follow-up skills
• Comfortable handling professional phone communications

• Highly organized and detail-oriented
• Proactive and anticipates needs
• Excellent follow-through and accountability
• Strong judgment and discretion
• Polished and professional with external stakeholders
• Clear and confident communicator
• Resourceful and independent
• Able to manage multiple priorities
• Comfortable taking ownership without constant supervision
• Adaptable and technologically curious

The ideal candidate is an experienced Executive Assistant who can function as a true extension of the executive, rather than simply completing assigned administrative tasks.

They should be confident managing a busy inbox and calendar while simultaneously coordinating follow-ups, supporting development projects, preparing presentations, and keeping stakeholders informed.

Strong candidates will bring a combination of executive support, financial administration, technology fluency, and polished client communication.

LATAM candidates with experience supporting U.S.-based executives and businesses are strongly preferred.

This position will provide high-level leverage to leadership by bringing structure, consistency, and follow-through to the executive's daily responsibilities and multiple development projects.

The successful EA will become a trusted operational partner who keeps priorities moving, closes communication loops, and allows leadership to remain focused on business growth and development.

Compensation: $1,800 - $2,400 USD/month, depending on experience.