Executive Assistant

United States·San FranciscoFull-timemid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

proactively manage and prioritize a complex, dynamic calendar with strategic intent Travel coordination: plan and coordinate domestic and international travel,

Technical Tools

Executive AssistantAdministration & Office Support

About Terawatt Infrastructure

The once in a century transition to autonomous and electric vehicles is underway and will require a multi-trillion-dollar investment in energy and charging infrastructure, and the real estate to site it on. Terawatt is the leader in delivering large scale, turnkey charging solutions for companies rapidly deploying AV and EV fleets. Whether it’s an urban mobility hub, or a carefully located multi-fleet hub for semi-trucks, Terawatt brings the talent, capabilities, and capital to create reliable, cost-effective solutions for customers on the leading edge of the transition to the next generation of transport.

With a growing portfolio of sites across the US in urban hubs and along key logistics and transportation corridors and logistics hubs, Terawatt is building the permanent transportation and logistics infrastructure of tomorrow through a robust combination of capital, real estate, development, and site operations solutions. The company develops, finances, owns, and operates charging solutions that take the cost and complexity out of electrifying fleets.

At Terawatt, we execute humbly and with urgency to provide tailored solutions for fleets that delight our clients and support the transition of transportation.

In this role, you will work closely with the executive team to provide comprehensive executive-level administrative support. This role is crucial to the efficiency and effectiveness of our executives, ensuring seamless communication and coordination of activities. This role requires a proactive and detail-oriented professional with excellent organizational, communication, people, and problem-solving skills.

Responsibilities

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Calendar management: proactively manage and prioritize a complex, dynamic calendar with strategic intent

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Travel coordination: plan and coordinate domestic and international travel, including detailed itineraries and contingency plans

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Expense reporting: manage timely and accurate reconciliation of expenses

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Cross-functional coordination: serve as a point of contact between executives and their direct reports, facilitating communication, follow-ups, and alignment across teams

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Task and priority tracking: help the executives stay on top of key deliverables and follow-ups

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Meeting coordination: schedule and manage logistics for internal and external meetings, including room bookings, agendas, and relevant materials

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Project and event coordination: oversee or track special projects and events on the executives’ behalf

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Internal communication: assist with drafting executive messages to the company and support internal alignment.

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4+ years of relevant experience, including supporting C-level executives

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Exceptional organizational and time management skills: ability to manage multiple priorities and competing demands with calm efficiency

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Strong written and verbal communication: can draft executive-level correspondence with polish and clarity

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Attention to detail: meticulous execution of complex tasks

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Proactive mindset, resiliency to changing environments, and collaborative

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Discretion and professionalism: trusted to handle sensitive information with the utmost integrity

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Availability and flexibility: while this is a standard business hours role, ability to flex availability occasionally outside normal working hours is expected — particularly to support executives traveling across time zones

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Technical proficiency with Google Workspace, Microsoft Office, productivity/collaboration tools, and travel and expense platforms