Office Manager

The Staff Pad has partnered with Cadogan Tate, a global leader in fine art logistics, storage, and transportation, to identify an organized, professional, and service-oriented Office Manager for their New York location. This role combines office leadership, front-of-house management, client service, and operational coordination. As the first point of contact for clients, vendors, and visitors, you'll play a key role in creating a seamless and professional experience while supporting the day-to-day operations of a fast-paced logistics business. Based on the job description provided by Cadogan Tate. What You'll Do Office Management & Administration Oversee daily office operations and administrative workflows Manage office supplies, inventory, and vendor coordination Maintain organized records, files, and documentation systems Support process improvements to increase efficiency and productivity Assist leadership with administrative projects and operational support Ensure accurate completion of digital documentation and records Reception & Front-of-House Responsibilities Serve as the primary point of contact for visitors, clients, and vendors Welcome guests and provide a professional, customer-focused experience Manage incoming calls, emails, and general inquiries Maintain a clean, organized, and professional reception area Coordinate visitor check-in procedures and office access requirements Support front desk operations and uphold exceptional service standards Communication & Coordination Route inquiries to appropriate departments efficiently Coordinate schedules, deliveries, and collections with operational teams Maintain warehouse and office calendars Assist with communication between Account Managers, warehouse personnel, and leadership teams Ensure documentation related to scheduling and operations is completed accurately Operational Support Assist with data entry and record management within company systems Organize and distribute documentation across departments Support client service and administrative teams during peak periods Coordinate internal activities and office logistics Provide ongoing support to management and staff What We're Looking For Qualifications Previous office management, administrative, customer service, or reception experience Strong organizational and multitasking abilities Exceptional verbal and written communication skills Professional phone etiquette and client-facing presence Experience working in fast-paced environments with competing priorities Strong attention to detail and accuracy Proficiency with Microsoft Office Suite Experience with CRM, logistics, or operational software is a plus Ability to build relationships across teams and departments Ideal Candidate Professional, polished, and customer-focused Highly organized with excellent time management skills Proactive problem solver who can work independently Comfortable balancing administrative, operational, and front-facing responsibilities Adaptable team player who thrives in a collaborative environment Passionate about delivering exceptional service and maintaining operational excellence Why Join This Opportunity? Join a globally recognized leader in fine art logistics Stable, full-time opportunity with long-term growth potential Collaborative and professional work environment Diverse responsibilities that combine administration, operations, and client service Opportunity to work alongside industry-leading professionals Play a key role in supporting high-value clients and world-class service delivery If you're an organized, service-oriented professional who enjoys managing operations, supporting teams, and creating exceptional client experiences, we'd love to hear from you.