Facilities Coordinator - The Landmark

Position Title: Coordinator, Facilities, The Landmark 

Reports to: Sr. Infrastructure Director, The Landmark 

At Tiffany & Co., joy is central to everything we do, from crafting our exceptional pieces to inspiring clients to express and celebrate the many facets of love. It’s a skill that we’ve been perfecting since 1837, one empowered by our daring vision and entrepreneurial spirit. Together, each generation of employees honor our past while dreaming of our future. We are looking for thoughtful, curious, and optimistic talents, seeking to deliver excellence and to contribute to Tiffany & Co.’s continued legacy. 

As a Facilities Coordinator at The Landmark, you will play a key supporting role in ensuring the operational and administrative efficiency of our facilities team. Working under the direct supervision of the Facilities Manager and Sr. Infrastructure Director, you will assist in handling administrative tasks, maintaining facility documentation, and helping coordinate with vendors and internal teams. This position is ideal for someone interested in learning the day-to-day administrative operations of a luxury retail environment while gaining exposure to both facilities and capital project processes. 

Administrative Support Responsibilities: 

• Provide daily administrative support to the Facilities Manager, Sr. Infrastructure Director, and Facilities Team 

• Assist in managing work order requests via Service Channel; track status and update logs accordingly 

• Support scheduling of vendor appointments, internal meetings, and project site visits 

• Help maintain up-to-date records of vendor contracts, purchase orders, service reports, and safety documentation 

• Prepare reports, presentations, and summaries on facility operations as needed 

• Draft and organize meeting agendas and minutes for facilities-related discussions 

• Assist in creating and managing checklists for preventive maintenance and compliance tracking 

• Support vendor setup and invoicing  

Retail Facilities Coordination: 

• Assist in monitoring ongoing repair and maintenance tasks for The Landmark and communicate with vendors to ensure service completion 

• Help track store-raised facility issues and ensure proper documentation and resolution 

• Participate in routine walk-throughs with store leadership and assist in logging follow-up items 

• Support communication and coordination between store team, Facilities, and vendor partners 

Capital Projects Exposure: 

• Provide administrative assistance during planning and execution phases of capital projects 

• Help maintain project files, including budgets, schedules, and design documentation 

• Support team in compiling punch lists, project close-out packages, and vendor feedback 

Learning and Development Opportunities: 

• Gain exposure to luxury retail facilities operations and support systems 

• Learn to navigate Service Channel and understand vendor management protocols 

• Observe cross-functional collaboration between Facilities, CVM, and Health & Safety teams 

• Develop skills in administrative process improvement, reporting, and vendor coordination 

Qualifications: 

• Strong interest in facilities, operations, or construction management 

• Exceptional attention to detail and ability to manage multiple tasks simultaneously 

• Excellent verbal and written communication skills 

• Proficiency in Microsoft Office 365 (Excel, Outlook, Word, PowerPoint); familiarity with Service Channel a plus 

• Off hours and weekends required 

• Ability to work collaboratively in a fast-paced environment and maintain professionalism 

Tiffany & Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. This is why diversity, equity, inclusion, and belonging (DEIB) are at the core of our business and our culture. We’re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.  

The hiring range for this position ranges from $26.00-31.00/hr. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.