Administrative Assistant - Part-time

United States·SpringfieldPart Timemid

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

POSITION SUMMARY: This position provides high-level administrative, executive, and personal support to three Company Partner/Owners,

Technical Tools

Administrative AssistantAdministration & Office Support

Responsibilities

~1 min read

Provide administrative and executive support to Company Partner/Owners, managing a range of business and personal responsibilities.
Serve as a trusted point of contact for the Partner/Owners, responding to requests, anticipating needs, coordinating follow-up, and ensuring commitments and priorities are addressed.
Coordinate business and personal travel, including transportation, accommodations, reservations, detailed itineraries, scheduling, and logistical arrangements.
Manage owner requests and unanticipated projects, often requiring independent research, coordination, problem-solving, and timely execution.
Coordinate personal and business appointments, meetings, reservations, and other scheduling needs.
Maintain written and electronic calendars to ensure schedules remain accurate, and synchronized.
Organize, prepare, and submit expense and mileage reports on behalf of the Partner/Owners.
Coordinate payment of personal and business bills and assist with related administrative and financial tasks.
Coordinate Family Partner meetings
Provide administrative support for U of O Athletics-related responsibilities, including Autzen Suite setup, ticket distribution, basketball ticket distribution, and ongoing coordination and relationship management with DAF staff.
Maintain Notary Public certification and provide notarial services for the Partner/Owners and Company as needed.
Provide administrative support and coverage for the Springfield office.
Provide backup support for the Administrative Assistant/Reception function to ensure continuity of office operations.
Coordinate and complete special projects and other assignments as directed
Maintain a high level of responsiveness, flexibility, and attention to detail while supporting the evolving needs of the Partner/Owners and their families.
Perform other duties and responsibilities as assigned.