Field Administrative Assistant - Apopka, FL

Full-Time Temporary Administrative Assistant
Job Description

Position: On-site Administrative Assistant

Approximately 12 Months

Anticipated Start: Mid November - Early December

Work Environment

• Job Trailer
• Construction Job Site
• Various personalities-
  • Office/client executives
  • Government representatives
  • Construction workers

Position Description (Office Manager)

• Maintain files, logs & logins (electronically & manually)
• Write and prepare meeting minutes/agendas
• Write letters, emails & correspondence on behalf of Project Managers
• Prepare spreadsheets from pre-made templates & occasionally from scratch
• Daily weather reports
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
• Maintain contacts in Outlook
• Introduce subcontractor safety & violation programs to subcontractors
• Help keep the job trailer office clean and organized, stocked with supplies including food
• Multiple other tasks as assigned
• Computer Skills (Mandatory)
• Excel - Daily use, must be able to work from a template or begin from scratch
  • Simple formulas
  • Formatting (lines, colors, etc)
• Word - Daily use, must be able to work from a template or begin from scratch
  • Formatting (lines, colors, etc)
• Outlook - Email – Compose on behalf of project managers
• Contact updating
  • Scheduling meetings & calendar
• Adobe Acrobat
  • Convert to PDF
  • Print/Save to PDF
  • Combine multiple PDF files into one