Administrative Assistant

• →Maintain familiarity with the Policy & Procedure Manual, Finance Minute Book, and Orders and Regulations for Officers.
• →Field calls and inquiries, process incoming mail, handle routine correspondence, as well as schedule appointments, meetings, and maintain GS/OAC calendas as directed. 
• →Maintains TEAMs Channels as well as SharePoint sites.
• →Assist in the coordination and compilation of items as related to the General Secretary’s areas of responsibilities including Men’s Camp, Men’s Outdoor Adventure, Officer Reviews, S.T.E.P.s, and GS portion of the annual New Officer Orientation Meeting.
• →Design and update various databases, program booklets, presentations, and other lists such as birthdates, anniversaries, DHQ Bulletin Board etc, as directed.
• →Review the GS/OAC e-mail as instructed, handle, sort or forward as appropriate.
• →Responsible to prepare agenda and provide minutes and other communication to attendees of the Coordinating Council.
• →Assist the Development Department’s facilitation of all Omaha Advisory Board and affiliate meetings.
• →Schedule Employee Committee meetings and distribute information as assigned.
• →Maintain GS bring-up system for follow-up action.
• →Resonsible for preparing TSAMM proposals for the DFB agenda.
• →Maintain general, corps, and officer personnel files.
• →Maintain TEAMs Channels as well as SharePoint sites for the GS’s Office
• →Assist with scheduling, staffing, and maintaining minutes of meetings under the supervision of the office to include: Employee Committee, All Staff Meetings, Coordinating Council and as directed, other committees.
• →Attend advisory board and other committee meetings, prepare minutes and arrange for refreshments as directed.
• →This role will be responsible for providing breaks and coverage should it be needed for front desk duties, as well as maintaining the list of DHQ employees to provide coverage.
• →Make travel and hotel reservations or arrangements when necessary and facacilitate meeting locations and needed hospitality for attendees.
• →The role is required will be required to drive when required.
• →All other duties as assigned.

Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.