Administrative Assistant

We are seeking a skilled and organized Admin Assistant to join our team and provide vital support to ensure smooth project operations.

• →Provide administrative support for construction and/or remodeling projects.
• →Manage data entry, customer databases, and organize files.
• →Perform internet research on materials, suppliers, and construction-related topics.
• →Handle email and calendar management.
• →Transcribe field notes and ensure accurate documentation.
• →Qualify potential leads over the phone and gather necessary information.
• →Schedule meetings with leads and update CRM with lead/deal information.
• →Offer customer support and handle phone calls as needed.
• →Coordinate supplier communication, manage material orders, and schedule deliveries.
• →Oversee change order requests and track related invoices.
• →Track project expenses and assist with purchase order invoicing.
• →Manage COIs and project warranties, ensuring proper documentation and follow-up.

• Excellent communication skills, both written and verbal.
• Prior experience in an administrative role, ideally within the remodeling or construction industry.
• Knowledge of construction terminology
• Strong organizational skills, with a keen attention to detail.
• Proficiency in managing emails, calendars, and customer databases.
• Experience with supplier coordination, material ordering, and delivery scheduling.
• Familiarity with tracking project expenses, invoices, and managing change orders.
• Ability to handle customer support calls and qualify leads over the phone.
• Experience using CRM tools to manage and update lead/deal information.