Receptionist

About VizX Corporation

VizX Corporation is a fast-growing, US-based company operating across healthcare staffing, home care, direct hire recruiting, and global BPO. We are building a centralized Marketing Center of Excellence to power growth across our portfolio and strengthen how we attract, convert, and scale demand across multiple brands. 

We are looking for a proactive and organized Outbound Call & Client Communications Coordinator to support our outreach and client communication efforts. This role focuses on making high-volume outbound calls to identify and connect with prospective architects and designers, with the goal of setting meetings for our team.

Key Responsibilities 

Outbound Prospecting

• Make 50–100+ outbound calls per day using Primecall
• Reach out to architects and designers to introduce our services
• Identify potential prospects and schedule meetings for the sales team
• Maintain accurate notes and call outcomes in the system
• Incoming Communication Management (Future Responsibility)
  
  

Answer incoming phone calls
Respond to messages from:

• Facebook
• Instagram
• Yelp
• Email
• Ensure all inquiries are acknowledged and routed appropriately
• Calendar & Email Coordination
• Schedule meetings for the team
• Manage and update calendars
• Send follow-up emails and responses to prospects
• Track communications and maintain organized records

Requirements

• Excellent verbal and written communication skills
• Comfortable making high-volume outbound calls
• Confident speaking with professionals such as architects and designers
• Strong organizational and multitasking skills
• Ability to manage multiple communication channels
• Reliable internet connection and quiet work environment (if remote)
• Experience with CRM, call systems, or scheduling tools is a plus

Ideal Candidate

• Friendly, professional, and confident on the phone
• Persistent and comfortable with outreach
• Highly organized and detail-oriented
• Able to manage multiple conversations and follow-ups efficiently