Administrative Assistant

Vonage, a global cloud communications leader, helps businesses accelerate their digital transformation.

Our Communications Platform is fully programmable and allows for the integration of Video, Voice, Chat, Messaging and Verification into existing products, workflows and systems.

Our fully programmable unified communications and contact center applications are built from the Vonage platform and enable companies to transform how they communicate and operate from the office or anywhere, providing enormous flexibility and ensuring business continuity.

The role of the  Administrative Assistant is essential in ensuring smooth, efficient operations at the executive level, directly impacting an organization’s productivity. By managing schedules, communications, and high-priority tasks, the  Administrative Assistant allows executives to focus on strategic decision-making rather than administrative details. 

You will act as a trusted liaison between executives, teams, and external partners, fostering clear communication and organizational alignment. 

• →Provide independent administrative support of the day-to-day activities, including calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• →Manage travel and travel associated planning and arrangements
• →Use superior organizational skills to manage and support the scheduling, call follow-up, triage, and decision making.  Plan, coordinate and ensure the Head of the Organization is followed and respected, and keep him well informed of upcoming commitments and responsibilities
• →Provide effective support with the preparation, execution and follow-up of meetings
• →Communicate directly on behalf of the Head of the Organization with local & global executive team members, customer executives and employees
• →Act as a delegate on behalf of the Head of the Organization for internal system approvals
• →Plan and organize internal & customer special events, including multi-day activities
• →Coordinate meetings including staff meetings, special events, training, and workshops (i.e. internal and offsite meetings, etc.) which includes creating the agenda, making travel arrangements, preparing, and disseminating meeting materials and information
• →Support daily operations with use of Vonage administrative tools & other general tools.
• →Drive improvement and implementation of administrative processes and routines
• →Partner, network, and communicate effectively with other assistants within and outside the organization

• →4+ years of experience working in a large, international corporate environment 
• →4+ years of relevant experience as an Administrative Assistant, Project Management or Office Manager type experience required.
• →Extensive experience with arrangement of complex schedules, time management and logistics, across multiple time zones; global experience preferred
• →Flexibility to communicate and complete tasks during non-traditional working hours
• →Self-driven professional with the ability to manage through ambiguity, and independently run activities with minimal supervision
• →Superior problem-solving skills, with a strong focus on structure and execution
• →Strong work ethic and able to maintain a high level of confidentiality
• →High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, customers and community leaders including Strong ability to execute work with a diversity, equity, and inclusion lens
• →Excellent communication skills and executive presence

In addition to providing exciting work, career advancement opportunities, and a collaborative work environment, Vonage provides competitive pay and benefits including unlimited discretionary time off and tuition reimbursement.

Note: The purpose of this profile is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. Assignments may differ for individuals within the same role based on business conditions, departmental need or geographic location.

Vonage is a global cloud communications leader. And your talent will further help brands - such as Airbnb, Viber, WhatsApp, and Snapchat - accelerate their digital transformation through our fully programmable-based unified communications, contact center solutions, and communications APIs. Ready to innovate? Then join us today.

Note: The purpose of this profile is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. Assignments may differ for individuals within the same role based on business conditions, departmental need or geographic location.