HR Administrative Specialist (Part Time)

Job Title: HR Administrative Specialist (Part Time) 

Summary 

The HR Administrative Specialist works as a part-time employee of Zeiders Enterprises at the corporate headquarters in Woodbridge, VA. The position is primarily responsible for supporting the HR administrative functions in accordance with appropriate company objectives and policies.  

Ideal schedule for someone who is looking to work part time with mid-day office hours and this is 100% in the office. 

Essential Duties and Responsibilities 

• Must be detail oriented and high degree of accuracy and discretion with confidential materials  
• Employee Support 
  • Takes general calls and emails from employees and advises them with high degree of customer service  
  • Supports Human Resources general help desk coverage activities to answer employee questions and route requests to the appropriate Subject Matter Expert  
  • Supports employee verifications as needed 
  • Works closely with new hires with technical assistance as necessary to HRIS, and any follow up with employees as needed. 
• Systems Support 
  • Life cycle of employee processing and support as needed in HRIS system  
  • E-verify Administration Duties for new hires when necessary  
• General HR/Administrative Support  
  • General HR correspondence support for all employee actions such as hires, reviews, transfer and separation letters. 
  • Create and maintains digital Employee Folders and Employee Personnel filing  
  • Create New Hire collaterals and mailings 
  • Administrative support for recognition programs 
  • Additional Quality Assurance review for materials as needed   
  • Back up for the front desk reception needs as needed 
  • Provide surge support for special projects as assigned  
  • Other duties as assigned   

Required Education and/or Experience Qualifications 

• Associate’s degree (A. A.) in Humanities (e.g. HR, English, Communications, etc.)  
• WITH one year Human Resources or customer service experience in an office setting 
• OR 3+ years’ experience in an office environment with customer service focus. 
• Microsoft office proficiency with advanced experience in Word and Excel. 
• Must be very detail oriented and extremely customer focused. 
• HRIS or previous database experience, UltiPro experience preferable. 
• Successful candidate must be able to work well in a team as well as a strong independent contributor and able to work in a fast paced environment 
• Strong Written and Verbal Communication Skills. 
• Preference for Military spouses, Veteran or background with a military affiliation!  

Competencies   

To perform the job successfully, an individual should demonstrate the following competencies: 

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. 
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. 
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. 
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. 
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. 
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. 
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. 
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. 
• Ability to work both independently and as part of a team. 

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.  

Travel:  Travel not expected. 

Zeiders Enterprises, Inc. is an Equal Opportunity Employer. 

Pay Range: $20,00 - $23.50 / hr 

PLEASE NOTE: The Zeiders pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.