B-CPT-11436 Bilingual Accounts Payable & Bookkeeping Virtual Assistant

• Review and verify subcontractor bills and supporting documentation
• Enter approved bills, expenses, and related financial information into QuickBooks
• Assist with accounts payable and subcontractor payout preparation
• Categorize expenses and income accurately
• Maintain organized accounting records and supporting documentation
• Identify missing, duplicate, or inconsistent information

• Transfer measurements, subcontractor bills, and project information from the company's internal application into QuickBooks
• Enter and maintain subcontractor log sheets and worksheets
• Compare submitted information against purchase orders and approved pricing
• Identify discrepancies and coordinate clarification with internal supervisors
• Maintain accurate project-related financial records

• Communicate with supervisors, vendors, and subcontractors when clarification is required
• Assist with Spanish-language information or documentation as needed
• Maintain organized digital records and trackers
• Support additional accounting and administrative workflows as assigned

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous bookkeeping or accounts payable experience required
• QuickBooks experience required
• English/Spanish bilingual proficiency required
• Experience with expense categorization and financial data entry required
• Construction, contracting, or subcontractor accounting experience a plus
• Strong Excel or spreadsheet skills
• Strong attention to detail and numerical accuracy

• Strong bookkeeping and accounts payable background
• Highly accurate and detail-oriented
• Comfortable identifying discrepancies rather than simply entering information
• Fluent or highly proficient in both English and Spanish
• Organized and dependable
• Comfortable working with construction-related financial information
• Able to work independently within established approval processes

• QuickBooks
• Microsoft Excel / Google Sheets
• Accounting / Accounts Payable Systems
• Internal Client Application – Training Provided
• Microsoft Office / Google Workspace

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 9:00 AM – 5:00 PM EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Senior- Advanced Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: 9:00 AM – 5:00 PM EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English/Spanish
• ACCENT PREFERENCE: Level A-C (Strong English & Spanish Communication Required)
• REGION PREFERENCES: Nearshore Preferred