B-CPT-11453 Bilingual Accounting Data Entry Virtual Assistant

• Enter receipts, invoices, and expense information into QuickBooks
• Record material purchases and vendor invoices
• Enter and organize fuel card transactions and payments
• Transfer information from company records and internal systems into QuickBooks
• Categorize transactions according to established accounting processes

• Review entries for accuracy and completeness
• Match supporting documents to the appropriate projects or expense categories
• Identify missing or inconsistent information
• Maintain organized digital records and supporting documentation
• Assist with recurring spreadsheets and accounting trackers

• Coordinate with internal supervisors when information requires clarification
• Assist with Spanish-language documentation when needed
• Support the senior accounting resource with recurring data-entry needs
• Assist with additional remote administrative tasks as assigned

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous accounting data-entry or bookkeeping support experience required
• QuickBooks experience strongly preferred
• English/Spanish bilingual proficiency required
• Experience handling invoices, receipts, expenses, or vendor records required
• Strong Excel or spreadsheet skills
• Construction or contracting experience is a plus
• Strong numerical accuracy and attention to detail

• Highly accurate and detail-oriented
• Comfortable with repetitive, high-volume data entry
• Basic-to-intermediate bookkeeping knowledge
• Strong QuickBooks familiarity
• Fluent or highly proficient in English and Spanish
• Organized and dependable
• Able to follow established accounting processes consistently

• QuickBooks
• Microsoft Excel / Google Sheets
• Accounting / Data Entry Systems
• Internal Client Application – Training Provided
• Microsoft Office / Google Workspace

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 9:00 AM – 5:00 PM EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: 9:00 AM – 5:00 PM EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English/ Spanish
• ACCENT PREFERENCE: Level A-C (Strong English & Spanish Communication Required)
• REGION PREFERENCES: Nearshore Preferred