Administrative Assistant I (226 Days) REVISED

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Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Assist in ensuring the day-to-day processes/operations of the Office of Language Proficiency Testing including scheduling of all language proficiency testing districtwide.

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Administrative AssistantAdministration & Office Support

Assist in ensuring the day-to-day processes/operations of the Office of Language Proficiency Testing including scheduling of all language proficiency testing districtwide.
Review of Attendance and Mileage forms for any discrepancies, and submit for approval to Manager and Director and for input into the Oracle system.
Responsible for reporting and maintaining records of absences and necessary forms for hourly and overtime for both part-time and full-time team members.
Review the reports obtained from the Biometric clock for absences or lateness, for support and professional staff getting the appropriate support documentation for the approval of the Manager and Director.
Prepare and maintain accurate and up to date records of all certified testers district-wide.
Reviews the overtime information for payroll for input into the Oracle system previously approved by Manager, Director.
Prepare daily uploads of all students district-wide requiring language proficiency testing in order to maximize district funding.
Follow up and create Requisitions for OLPT including all of the process of electronic approvals and submissions to get the Purchase Order number.
Receive and organize materials and enter the receipts into the Oracle System and file the information appropriately.
Prepare for the Manager the monthly spreadsheet with the detail of Testing Materials and supplies purchased, by vendor, Elementary or Secondary requests, Requisition, Purchase Order number, amount, and justification.
Assist the Manager with the information required by the internal and external auditor, TEA and US Department of Education Auditors regarding language proficiency testing.

Accredited High School Diploma or equivalent (U.S.A. Equivalency).
2+ years of experience in organizational administration.
Strong knowledge of personal computer application, specifically ORACLE System, Microsoft Office Professional, and Internet and keeping current as new programs are implemented at the district level.
Strong knowledge of the local, state, and federal regulations surrounding emergent bilinguals.
Ability to adapt to changing conditions and new work responsibilities.
Ability to work with people of different styles, temperaments, and preferences.
Excellent customer service skills and ability to interact with district wide personnel.
Resourceful problem solver. Capable of initiating formative solutions to complex problem.
Excellent analytical, organizational, communication, and interpersonal skills required to achieve the goals of the position.
Good verbal and written communication skills.

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