Administrative Assistant II (226 Days)

•    Under‌ ‌general‌ ‌supervision,‌ ‌is‌ ‌responsible‌ ‌for‌ ‌handling‌ ‌a‌ ‌wide‌ ‌range‌ ‌of‌ ‌support‌ ‌related‌ ‌tasks,‌ ‌requiring‌ ‌interaction‌ ‌with‌ ‌both‌ ‌internal‌ ‌and‌ ‌external‌ ‌stakeholders,‌ ‌which‌ ‌support‌ ‌the‌ ‌achievement‌ ‌of‌ ‌organizational‌ ‌effectiveness‌ ‌for‌ ‌day-to-day‌ ‌operations‌ ‌and‌ ‌organizational‌ ‌processes‌ ‌for‌ ‌the‌ ‌Special‌ Services Department.‌ 
•    Organizes and manages the department’s routine functions to meet the objectives of the department and district while serving as administrative assistant to the directors of special services
•    Provides work direction for support staff
•    Performs administrative duties including maintaining a filing system, processing routine correspondence, typing documents and correspondence, and signing routine correspondences as needed
•    Receives telephone calls, personally handles matters of a diverse and confidential nature including answering substantive questions
•    Maintains confidentiality of information contained in source documents
•    Maintains daily attendance and payroll as needed
•    Prepares/processes documents including the following: service agreements, contracts, travel forms, payroll corrections, and maintenance/IT tickets
•    Enters and processes requisitions as needed
•    Performs all other tasks and duties as assigned
•    Engage in on site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels
 

•    High School Diploma or GED
•    Three years directly related administrative experience
•    Demonstrated proficiency in computer skills with software applications, Microsoft Windows, Microsoft Office Professional, Oracle, Google Drive, and other database systems
•    Ability to successfully complete assignments with limited supervision demonstrates task oriented self-starter with the ability to perform with a high degree of accuracy
•    Demonstrated strong skills in record keeping and highly detailed oriented, excellent organizational, communication, customer service, interpersonal skills, possesses the ability to coordinate multiple projects and assignments; high degree of flexibility required
•    Knowledgeable of District organization, operations, and administrative policies ability to meet established deadlines and remain focused in an environment of frequent distractions
•    Demonstrated ability to communicate and interact effectively with a wide variety of district personnel and the public, plan and problem-solving/investigative skills as required to research inquiries