Executive Assistant

We are seeking a Executive Assistant to support our Senior Vice President within our Adobe Experience Platform organization. The successful candidate will have the utmost attention to detail, the ability to proactively anticipate and handle challenges, be a self-starter with strong abilities to handle multiple responsibilities and prioritize appropriately, work efficiently, and remain flexible under pressure.

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  Daily administrative and business support for SVP and their respective orgs

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  Heavy calendar management (Outlook) and extensive scheduling with both internal and external partners, also keep group calendars updated for availability in group scheduling

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  Attend key meetings, take notes and facilitate follow-up as necessary

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  Coordinate special projects including team offsite, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects

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  Ability to travel occasionally to provide on-site support at events/conferences

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  Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed

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  Continually improve the administrative process for greater efficiency

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  Provide strategic administrative support to the SVP and their organization 

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  Prepare agendas, presentations, and logistical support for the SVP and department meetings, including preparation of needed background information for meetings  

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  Manage travel schedule, travel logistics and expenses 

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  Organize activities for a large, globally distributed and diverse group 

• 8+ years experience in coordination, administrative, or operations capacity

• Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality

• Knowledge of computer technology, including MS Office applications including Teams, SharePoint, and Excel; proficiency with Adobe products is a plus

• Demonstrated ability to quickly turn around projects with quality and accuracy

• Very organized with ability to juggle multiple/complex demands in a fast-paced environment

• Work effectively with minimal direction, take initiative, and follow through

• Ability to assess and prioritize conflicting demands

• Ability to handle confidential information with integrity and exercise discretion

• Eagerness to network with other Executive and Administrative Assistants at Adobe and cooperate as a worldwide team

• Bachelor’s Degree or equivalent work experience

• Must be able to work onsite in San Jose Adobe HQ at least 50%

Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We’re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours. 

At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015. 

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans.  Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

Colorado:

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.