Banquet Office Coordinator

The Banquet Coordinator will provide administrative support to the Banquet Department, and serve as a primary source of coordination between Banquet Management and Event Services.

• Process invoices into Birchstreet for accounts payable processing.
• Type correspondence, memos, forms, recipes, labels, etc.
• Scan, fax, email and make copies as needed.
• Ordering office supplies for the department.
• Run reports: monthly/quarterly/ytd.
• Maintain filing.
• Set up appointments with vendors when needed.
• Act as liaison between vendors (wine, entertainment, etc.) and management
• Coordinate Food & Beverage and BEO meetings, print agendas, take minutes.
• Create BEO packets daily/weekly.
• Enter work issues or repairs needed.
• Handle all administrative needs.
• Assist with payroll as needed
• Other duties as assigned

• Due to the nature of hospitality, a flexible schedule is required
• Good verbal communication skills.
• Good computer skills including word, excel and outlook.
• Prior administrative and banquet experience is strongly preferred
• Ability to read and interpret document such as safety rules, operating & maintenance instructions and procedure manuals.
• Ability to write routine reports & correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Competent at working independently on recurring projects.

The Galt House Hotel offers a comprehensive benefits package which includes medical, dental, 401k, a complimentary meal in the associate cafeteria, complimentary parking, a discounted monthly TARC bus pass and much more.

The Galt House Hotel is a Drug Free Workplace, creating a culture of care where diversity is welcomed.