HR & Office Administrator

HR & Office Administrator

About ArangoDB

Arango makes your business data AI-ready, giving agents, apps, and assistants trusted context at scale. Every answer is traceable. Every decision is governed. No more stitching together a vector store, a graph database, a search index, and a governance layer added as an afterthought. Arango’s Contextual Data Platform has it all built in, not bolted on.

Trusted by organizations including NVIDIA, HPE, Zscaler, the London Stock Exchange, the U.S. Air Force, NIH, Siemens, and Articul8, Arango helps enterprises move from AI pilots to reliable production systems faster while lowering infrastructure complexity and total cost of ownership. Arango is a proud member of the NVIDIA Inception Program and the AWS ISV Accelerate Program.

Stop building Frankenstacks. Start building with Arango. Learn more at arango.ai

We believe great innovation happens when curious, driven people collaborate. We are committed to building a diverse and inclusive team and supporting our employees and interns as they learn, grow, and contribute to shaping the future of enterprise AI.

Location: Hyderabad, India (new office), hybrid

Reports to: Site Manager, dotted line reports to Global Director of Human Resources

As the founding member of the new India office, you will be the right hand to the Site Manager during the critical launch phase of our India operations. This is a high-impact, multifaceted role where you will manage the administrative backbone of the company—from coordinating office build-outs and vendor relationships to executing the daily HR operations that support our growing engineering team.

Key Responsibilities:

• Lead the day-one orientation for new hires, ensuring all equipment, access badges, and "welcome kits" are ready.
• Maintain secure employee files and ensure all mandatory local documents (Form 11, Aadhaar/PAN copies) are collected and filed.
• Support the payroll team by working with our local payroll provider to track attendance, leaves, and reimbursement claims for monthly processing.
• Assist the Site Manager in scheduling interviews, managing candidate pipelines to scale the engineering team.

• Support the initial office setup by coordinating with interior designers, IT installers, and furniture vendors.
• Act as the primary point of contact for the facility manager, ensuring the office is clean, stocked with supplies, office keys are safely managed, and fully functional.
• Manage relationships with local service providers (Internet, Utilities, Housekeeping, and Security).
• Arrange travel and accommodation for visiting guests,  global leadership and local team events.
• IT equipment shipping and handling, and tracking

• Assist the Site Manager in gathering documents required for MCA filings, GST registrations, and labor law compliance.
• Ensure the office remains compliant with local safety regulations and support the implementation of POSH Act awareness training.

Skills and Experience:

• Experience: 5+ years of experience in HR Administration or Office Management, preferably within a fast-paced tech startup or a multinational company.
• Fluent in English and Hind (both written and spoken)i; proficiency in the local regional language of the office site is a strong advantage.
• High proficiency in Google Workspace (Docs, Sheets, Slides) and familiarity with HRIS/Payroll software.
• A proven ability to juggle multiple operational tasks with high attention to detail and zero oversight.

• Familiarity with the "Shops and Establishments Act" and basic Indian labor law compliance.
• Experience working in a global team environment.

At Arango, we believe that AI is only as powerful as the data foundation. Our mission is to help organizations build AI systems that can reason, decide and act based on unified, current, and trusted business context at scale. We are helping define a new category of infrastructure: the contextual data layer for AI.

Working at Arango means:

• Contributing to cutting-edge AI and data infrastructure
• Collaborating with experienced engineers, marketers, and product leaders
• Helping shape how enterprises build AI-powered applications

If you're excited about the intersection of AI, data, and social media, we’d love to hear from you.