Executive Assistant

About the Role

We’re looking for a highly capable, proactive Executive Assistant to support a senior leader
working across multiple fast-growing non-profit organisations.

This is not a traditional EA role. You’ll be at the centre of a dynamic, fast-moving environment,
helping bring structure to complexity, keeping priorities on track, and acting as a trusted
right-hand.

If you thrive in a fast paced, dynamic environment, enjoy problem-solving, and take pride in
keeping things running smoothly behind the scenes, this role will suit you well.

What You’ll Be Doing

● Calendar Management: Coordinate a constantly shifting schedule across multiple
organisations and stakeholders
● Inbox Management: Draft responses, prioritise communications, and ensure timely
follow-ups
● Meeting Support: Capture notes, track action items, and ensure follow-through
● Administrative Support: Handle day-to-day operational tasks to free up executive time
● Stakeholder Coordination: Liaise with internal teams, contractors, and external
partners
● Board & Leadership Support: Assist with preparing board materials, reports, and
presentations
● Process Management: Maintain systems and ensure consistency (especially where
others won’t!)
● Ad Hoc Projects: Support initiatives such as audits, retreats, and operational projects

● Google Workspace (Docs, Sheets, Slides, Calendar)
● Notion (knowledge management)
● CRM systems (e.g. Adio or similar)
● Expense management tools (e.g. Ramp)
● QuickBooks or basic accounting familiarity

Core Skills
● Exceptional organisation and attention to detail
● Strong written and verbal English communication
● Ability to manage competing priorities in a fast-paced environment
● Proactive mindset, anticipating needs before they arise
● Confidence in following up and keeping others accountable

Personality Fit
● Comfortable with change and ambiguity (things move fast)
● Not afraid to speak up, challenge ideas, and offer opinions
● Collaborative and engaging, able to build strong working relationships
● Strong sense of ownership and accountability
● A good sense of humour, we like working with people who enjoy what they do

● Work closely with a senior leader across multiple organisations and projects
● Exposure to strategy, operations, and leadership-level decision-making
● Opportunity to grow into a client-facing and higher-responsibility role
● Be part of a creative, mission-driven environment