HR Virtual Assistant (HR Generalist Focus)

South AfricaRemoteMarketing/SEO/Full-Timemid

Administrative & OfficeVirtual AssistantAdministration & Office Support

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Quick Summary

Overview

Role Overview We are looking for a highly organized and disciplined HR Virtual Assistant to serve as the backbone of our HR operations. In this role, you will transition from recruitment-heavy tasks to the vital "Generalist" work of maintaining the employee lifecycle.

Key Responsibilities

● Employee Records Management: Maintain digital personnel files, ensuring all contracts, amendments, and legal documents are signed, filed, and easily retrievable.

Technical Tools

excel

Role Overview

We are looking for a highly organized and disciplined HR Virtual Assistant to serve as the backbone of our HR operations. In this role, you will transition from recruitment-heavy tasks to the vital "Generalist" work of maintaining the employee lifecycle. You will be responsible for the accuracy of our records, the smoothness of our onboarding, and the integrity of our HR data.

The ideal candidate possesses a "systems first" mindset—someone who loves a clean spreadsheet, an updated database, and a perfectly filed contract.

Key Responsibilities

● Employee Records Management: Maintain digital personnel files, ensuring all contracts, amendments, and legal documents are signed, filed, and easily retrievable.

● Onboarding & Offboarding: Lead the administrative logistics for new hires (setting up accounts, collecting IDs) and departing employees (revoking access, exit documentation).

● Leave & Payroll Support: Monitor attendance logs, process leave requests, and prepare monthly payroll inputs (overtime, unpaid leave, bonuses) for the finance team.

● Compliance & Credentialing: Track mandatory certifications, visas, and policy acknowledgments to ensure the company remains audit-ready at all times.

● HR Correspondence: Draft professional internal communications, including employment verifications, promotion letters, and policy updates.

● Data & Reporting: Maintain HR trackers and generate weekly/monthly reports on headcount, turnover, and leave trends.

● System Maintenance: Ensure the HRIS is the "Single Source of Truth" by auditing data regularly and troubleshooting basic system errors.

Skills & Qualifications

● Administrative Excellence: A minimum of 2+ years in an HR administrative or Generalist support role.

● Discretion & Ethics: Proven ability to handle sensitive, confidential information with the utmost integrity.

● Operational Discipline: Extremely detail-oriented; you notice the small errors in a contract or the missing field in a database.

● Technical Savvy: Proficiency in HRIS platforms (e.g., Rippling, BambooHR, or Gusto) and advanced skills in Google Sheets/Excel.

● Professionalism: A high standard of written English suitable for drafting legal and corporate documentation.

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