Administrative Assistant

United States·Walnut Creekmid

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Essential Duties and Responsibilities: Answer phone calls, text messages, and emails Update weekly, bi-weekly, and monthly reports Receive, organize, scan,

Requirements Summary

Minimum high school degree or equivalent Bachelor's degree preferred,

Technical Tools

Administrative AssistantAdministration & Office Support

The Administrative Assistant will be responsible for executing a variety of administrative duties such as multitasking, document, reports management, bookkeeper, and communication with internal and external sources.The Administrative Assistant will be responsible for providing support in our Finance and Billing Department as needed.

$26-$27 per hour

Position type: Full-time

Monday-Friday 8:30am-5pm

Responsibilities

~1 min read

Essential Duties and Responsibilities:

→Answer phone calls, text messages, and emails
→Update weekly, bi-weekly, and monthly reports
→Receive, organize, scan, and deliver incoming mail
→Maintain inventory and stock supplies for Office
→Enter financial transactions into Zoho Books
→Prepare the Monthly Closing Statements
→Review Explanation of Benefits (EOB) documentation for payments received
→Review and manage Amazon orders
→Perform other duties as assigned

Requirements

~1 min read

Minimum high school degree or equivalent
Bachelor's degree preferred, not required
Spanish speaker is required for this position due to clientele demographic
1+ years of experience with administrative duties and documentation
Excellent communication and interpersonal skills, with the ability to build strong relationships and work effectively with diverse stakeholders
Self-motivated and results-oriented, with the ability to work independently and as part of a team
Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines simultaneously
Proficiency in Microsoft Office Suite
Basic knowledge of Medical Billing and Bookkeeping
Experience with QuickBooks and Zoho
Strong customer service skills
Highly organized, detail-oriented, and strong analytical skills
Advanced proficiency in Excel spreadsheets

Ability to sit for extended periods of time
Ability to view a computer screen for extended periods of time
Ability to lift and carry up to 25 pounds

Team Leadership
Excellent written/oral communication
Relationship development
Solution-oriented problem solving
Excellent organization and planning
Systems management
Exceptional project and personnel management skills.
Excellent ability to multitask and prioritize in a busy, fast-growth environment.
Proficiency in MS Word, Excel and PowerPoint is essential.