Real Estate Administrative Assistant (Production Associate)

This position will be responsible for providing support to Producers (Brokers) as well as Production Support in the marketing of commercial real estate transactions from start to finish.  We are looking for a motivated individual who can easily juggle shifting priorities in a fast-paced environment.  This role will be partnered with Producers, Analysts, and Associates to help ensure the Team’s overall success.

• →Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.
• →Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
• →Organize Producers' calendars, make travel arrangements and process expense reports.
• →Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
• →Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
• →Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
• →Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
• →Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
• →Organize and file important deal-related correspondence.
• →Coordinate graphic design with design team.
• →Back up support to other Administrative Assistants as needed.
• →Must be able to work occasional overtime on short notice.
• →Other duties as assigned.

• Minimum 0-3 years of related administrative, marketing, or communications experience.
• Excellent communication, organizational, grammatical, and time-management skills.
• Ability to prioritize, multitask, and meet tight deadlines.
• Ability to work in a fast-paced, team-oriented, environment.
• Demonstrate problem-solving, decision making, and analytical skills.
• Commercial Real Estate experience preferred or general interest in real estate highly desired.

• Bachelor's Degree required
• Real Estate/Finance background is preferred

• Intermediate to advanced working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
• Database experience is a plus.

• Office – work with computers, copiers, and scanners.
• This position is performed full time in the office
• This is an hourly, non-exempt role and will be eligible for pre-approved overtime for work exceeding 40 hours

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This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!