Administrative Assistant

Position: Administrative Assistant

Pay: hourly rate

Location: Andover, MA

Work setting: on-site Monday-Friday 8:00am-5:00pm

·       Resume Management - 50%

o   Format and edit resumes using AI tools to ensure consistency and quality.

·       Front Office & Reception Duties - 10%

o   Serve as the first point of contact by greeting and assisting guests.

o   Screen and direct incoming calls appropriately.

o   Manage incoming and outgoing mail and packages, including preparing shipping labels.

·       Office Operations & Facilities - 20%

o   Report and track maintenance issues promptly. Manage relationships with office and facility vendors.

o   Monitor and maintain inventory of all office and kitchen supplies.

o   Ensure the workspace is clean, organized, and welcoming.

·       Cross-Departmental Support - 20%

o   Assist in organizing and executing office events, celebrations, and team-building activities.

o   Cross-train with other departments to provide additional administrative support.

o   Assist with special projects and ad hoc tasks as needed.

·       High School diploma required

·       Must have strong computer skills, including knowledge of all Microsoft Office applications

·       One-year administrative support, preferred

·       Strong written and verbal communication skills

·       Ability to multi-task

·       Meticulous attention to detail

·       Prior customer service, preferred

·       Time management and organizational skills

·       Ability to learn quickly and adapt to changes within the organization

·       Ability to work independently as well as part of a group