Experienced Executive Assistant

Spectrolab, Inc., a wholly owned subsidiary of The Boeing Company, is seeking an Experienced Executive Assistant to join our team in Sylmar, CA.

The Executive Assistant to the President & CEO provides high-level, confidential, and proactive administrative support to the President & Chief Executive Officer and as required, other members of executive leadership. This role is responsible for managing complex schedules, coordinating domestic and international travel, preparing expense reports, maintaining executive communications, and supporting executive-level meetings, events, and operational activities.

This position serves as a key point of coordination and communication for the executive office, ensuring seamless execution of priorities, timely dissemination of information, and efficient management of day-to-day business operations. The ideal candidate demonstrates exceptional judgment, discretion, organizational acumen, and the ability to operate independently in a fast-paced, high-visibility environment.

• Provide comprehensive administrative support to the President & CEO and other executive leaders as assigned.
• Manage and prioritize complex calendars, schedules, and meeting requests to optimize executive time and ensure alignment with business priorities.
• Prepare meeting agendas, briefing materials, presentations, and related correspondence as needed.
• Coordinate follow-up on action items, deliverables, and executive commitments to ensure timely completion.
• Anticipate administrative needs and proactively resolve scheduling or logistical conflicts.

• Coordinate domestic and international travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Monitor travel schedules and support traveler logistics to ensure efficient execution of business travel.
• Prepare, review, and process expense reports in a timely and accurate manner.
• Reconcile corporate credit card charges and verify related payments in accordance with company policies and procedures.
• Collect, compile, and organize data and supporting documentation for executive review, approval, and/or signature.

• Draft, edit, and maintain electronic and written communications on behalf of the executive office.
• Process incoming and outgoing communications and correspondence to ensure timely and appropriate dissemination of information.
• Communicate professionally and effectively with internal and external stakeholders across all organizational levels.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive information.
• Ensure executive communications reflect a high standard of professionalism, accuracy, and clarity.

• Track, maintain, and organize information related to executive and departmental operations.
• Maintain records, documentation, reports, and files in support of executive oversight and business continuity.
• Coordinate with relevant business partners and focal points to support the acquisition, allocation, and maintenance of resources.
• Order and maintain office supplies and other administrative materials for the executive office.
• Track and manage designated conference room schedules and resource availability to ensure efficient utilization.

• Plan and execute logistics for executive-level internal and external meetings, events, and special engagements.
• Coordinate venue arrangements, materials, attendee communications, and on-site support as needed.
• Support the preparation of briefing materials, agendas, and post-event follow-up.
• Ensure executive events and meetings are executed with precision, professionalism, and alignment to organizational standards.

• Contribute to process improvements and operational efficiencies within the executive office.
• Collaborate effectively with cross-functional teams, senior leaders, and external partners to support organizational objectives.

• Executive professionalism and discretion
• Exceptional attention to detail
• Strong organizational and time management skills
• Clear and effective communication
• Sound judgment and decision-making
• Proactive problem-solving
• Adaptability and composure under pressure
• Strong collaboration and stakeholder management

This position operates in a high-profile executive environment and may require flexibility in working hours to support the needs of the President & CEO, including early mornings, evenings, or occasional travel. The role demands a high degree of confidentiality, responsiveness, and professionalism.

• Bachelor’s degree preferred, or equivalent combination of education and progressively responsible executive administrative experience.
• Minimum of 5 years of experience providing administrative or executive-level support, preferably to senior leadership or C-suite executives.
• Demonstrated experience managing complex calendars, travel arrangements, and expense reporting.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to handle confidential and sensitive matters with discretion and professionalism.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other standard business applications, including calendar, travel, and expense management systems.

• Experience working at Boeing or similar Aerospace/Defense company
• Experience coordinating executive meetings, board-level support, or high-profile events.
• Familiarity with corporate governance, business operations, and executive office procedures.
• Demonstrated ability to work independently with limited supervision while maintaining a high level of responsiveness.
• Experience in a corporate environment with cross-functional coordination and stakeholder engagement.

Spectrolab, Inc., a pioneering leader in space solar power for over 70 years, develops the highest-efficiency commercial space solar cells that enable cutting-edge satellite missions. With a legacy of technical excellence and a focus on innovation, Spectrolab is powering the future of space exploration and commercial satellites—at a time when a wave of new companies are creating various, exciting missions. Join Spectrolab to help deliver the solar technologies that make ambitious space missions possible.

$63,750 - $86,250

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