Office Coordinator

The Miller Group, a subsidiary of Colas Canada, is a Canadian leader in the construction and maintenance of transportation infrastructure since 1917.

We provide exceptional customer service and operational support using our time-proven construction methods and innovative technologies, alongside the highest quality products and materials.

We leverage our global network to foster positive relationships that make a lasting difference in the communities where we live and work. Whether it is making your commute more efficient, keeping our communities safe, or making remote areas more accessible, at Miller we are proud to Build Greatness in everything we do.

• →Prepare client invoices, requisitions, and purchase orders; match invoices to POs and support timely payment processing
• →Review monthly transaction details with the Project Manager and accounting partners for accuracy
• →Coordinate and input payroll and time-entry data, ensuring accuracy and deadlines are met
• →Process new hires, rehires, transfers, and layoffs, and maintain employee files and records
• →Enter and maintain data in systems such as JD Edwards (JDE) and OnBase, including vendor payments and purchase order receipting
• →Create and manage shop work orders and coordinate with shop teams to ensure proper coding and alignment with operational needs
• →Liaise with vendors regarding purchasing and invoice inquiries
• →Maintain office supplies, support meetings and training coordination, and provide general administrative support to office and field teams

• Post-secondary education in Business Administration, Finance, Accounting, or a related field, or an equivalent combination of education and experience
• Approximately 2 years of administrative experience, ideally including exposure to accounting, financial reporting, or project-based environments
• Experience using JD Edwards (JDE) is required; familiarity with OnBase or HeavyJob is considered an asset
• Previous experience in construction, infrastructure, or highway maintenance environments is an asset

At Miller, we want every employee to feel connected, where creativity and innovation thrive, and your contributions make a real impact. Our supportive and inclusive atmosphere encourages open communication, ensuring every team member feels heard and valued. With a commitment to flexibility, opportunities for professional development, and a shared passion for excellence, we are more than just colleagues – we are a community dedicated to Building Greatness together.

If you are seeking a workplace that values employees, challenges you to reach new heights, and celebrates your achievements, Miller is the place for you. Build your career with us.

Our Company may use artificial intelligence (AI) tools to assist with sourcing potential candidates. All screening, assessment, and hiring decisions are made exclusively by qualified personnel. Every application is reviewed and verified by our recruitment team to ensure a fair, transparent, and human-driven hiring process. This posting reflects an existing vacancy.