Human Resources Receptionist

Under the direct supervision of the HR Manager, the HR Receptionist plays a key role in supporting the HR department by handling reception duties, managing incoming calls, and greeting both employees and visitors. The Receptionist ensures a welcoming, organized, and well-maintained environment for all. In addition to front-office responsibilities, this role supports the HR team with various clerical tasks and administrative activities. Strong organizational skills, attention to detail, and a commitment to maintaining confidentiality are essential in this position, as the HR Receptionist will handle sensitive HR-related matters with professionalism and care.

It is the primary purpose of CHCCC to provide the highest quality of health care possible to the patient population it serves. Such a level of quality depends ultimately on the staff's desire and ability to work together, individually and as a team. The employee is expected to be professional, punctual, maintain regular attendance, cooperative, organized, enthusiastic at all times.

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required to pass a criminal history background check and drug screen upon hire. Annual health examination; annual Tuberculosis skin test clearance or chest x-ray; proof of immunity to MMR, Varicella, and Hepatitis B; proof of Tdap vaccine; during current flu season, must provide proof of influenza vaccine or a signed declination form. If declined, a flu mask is mandatory during flu season. Health screening requirements are subject to change based on CDC recommendations and federal, state, and/or local public health ordinances.

To perform the job successfully, an individual should possess excellent communication and interpersonal skills, with the ability to engage professionally with employees and visitors. Strong organizational skills are essential for managing multiple tasks simultaneously, including answering calls, handling inquiries, and maintaining accurate records. Attention to detail, confidentiality, and discretion are critical when handling sensitive employee information. The ability to remain calm under pressure and demonstrate a customer-service-oriented attitude is also important in ensuring smooth operations within the HR department.

High school diploma or equivalent is required. An Associate’s Degree in Human Resources, Business Administration, or related field is preferred. Minimum of 1-2 years of experience in a receptionist, administrative, or customer-service role is required.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to apply sound judgment in understanding to carry out instructions in written or oral form. Ability to make appropriate job decisions following standard office policies and past precedents.

Experience with word processing, spreadsheets, email, and keyboarding required. Microsoft Office skills required. Google Suite skills preferred.

Possession of current, valid, unrestricted California Driver's License (Class C) required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is primarily a sedentary role; however, filing and organizing documents are required. This includes the ability to lift and carry files, open filing cabinets, and bend, stoop, or stand as necessary.

Moderate noise level associated with open office work environment. Driving will be required for this position.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.