Administrative Specialist

CMI is seeking a part-time Administrative Specialist to support our Lansdale, PA office. This role is ideal for a friendly, organized professional who enjoys juggling a variety of administrative responsibilities and serving as a key support resource for employees and clients.

• →Provide general administrative and front-desk support, including handling incoming calls, mail, and shipments
• →Maintain office organization and cleanliness; coordinate with facilities management
• →Schedule meetings and coordinate catering
• →Order and manage office supplies and equipment inventory
• →Maintain timesheet information for assigned employees
• →Create and distribute training cards and certificates
• →Maintain company vehicles, appointments, and usage tracking
• →Prepare and distribute outgoing reports
• →Administer company equipment testing
• →Facilitate and maintain client badges on a quarterly basis
• →Edit and format documents as needed
• →Order and distribute business cards
• →Share internal communications, notifications, and employee recognitions
• →Assist with employee travel arrangements (air, hotel, car rental)
• →Provide support to Accounts Receivable with customer collections via email and phone
• →Run occasional errands for supplies, meals, or equipment delivery

• 1–3 years of experience in an administrative or office support role
• Accounts Receivable experience preferred, but not required
• Experience with Deltek Vantagepoint is a plus
• Strong proficiency in Microsoft Office and Adobe products
• Excellent proofreading skills and attention to detail
• Highly organized with the ability to multitask and shift priorities
• Professional, approachable demeanor with strong interpersonal skills
• Ability to handle sensitive or difficult situations with professionalism
• Must be able to work onsite in Lansdale, PA, 3 days per week