Executive Assistant

• Play a key role in supporting the people and decisions that shape thriving communities.
• Permanent full-time opportunity.
• Office location based in Parramatta, with some travel to Sydney CBD required and flexible working supported.
• Salary relative to experience, and ranges from $116,981 to $129,492 + super.
  

As an Executive Assistant, you'll play an important role in supporting two Executive Directors and the Director Operations. You'll help keep things running smoothly by managing calendars, coordinating meetings, handling correspondence, preparing briefings and reports, and acting as a key point of contact for a wide range of people. You'll also support projects and day-to-day operations that help the team achieve its goals.

This is a fast-paced role where priorities can change throughout the day. You'll need to balance competing demands, stay organised and work proactively to support senior leaders. Success in the role will come from your ability to manage workloads effectively, communicate clearly, build positive relationships, and handle confidential and sensitive matters with professionalism and discretion.

This is an exciting opportunity if you are someone who enjoys variety, building relationships, and making a difference behind the scenes. This role offers the opportunity to work closely with senior leaders and contribute to meaningful work that supports the department’s priorities. You will be part of a collaborative team that values initiative, professionalism, and continuous learning.

For more information about this position, read the full Role Description: Executive Assistant

What you will bring to the role

• Clear and confident communication: You communicate clearly, build positive relationships and adapt your approach to work effectively with a wide range of people.
• A people-first approach: You enjoy helping others, respond to requests with care and professionalism, and look for ways to deliver a positive experience.
• Working better together: You build strong partnerships, share information openly and work collaboratively to achieve shared goals.
• Strong organisation and prioritisation skills: You can manage competing priorities, stay one step ahead and adapt quickly when circumstances change, while keeping outcomes on track.
• A proactive approach: You anticipate needs, think ahead and take initiative to support people and achieve positive outcomes.
• Confidence working with sensitive information: You maintain confidentiality, exercise good judgement and handle complex or sensitive matters with care and integrity.

At the Department of Planning, Housing and Infrastructure (DPHI), you could shape your world while helping us shape the future of NSW. Together, we create vibrant communities, places and precincts, and manage land, assets and property.

We are a high-performing organisation that proudly reflects the communities we serve. Our diversity strengthens our cultural capability and enables us to make a meaningful difference in the lives of people across NSW. As an inclusive and accessible workplace, we value your contribution, lived experience and cultural knowledge, and we want you to feel supported, connected and empowered to succeed. With flexible work arrangements, job share options, workplace adjustments and various employee affinity groups, we are here to help you thrive every day.

If this role sounds like the right fit for you, we encourage you to apply with your CV and cover letter. We’d love to hear from you and explore how you can shape your world with us.

Applications close at 11:55PM on Tuesday 4 August 2026.

Should you require further information about the role please contact Erin Gavin on Erin.Gavin@dphi.nsw.gov.au.

A talent pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn.

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via talent.acquisition@dpie.nsw.gov.au or (02) 63637676​ - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment. This role is subject to standard pre-employment checks, including a criminal record check.

Advertised: 21 Jul 2026 AUS Eastern Standard Time
Applications close: 04 Aug 2026 AUS Eastern Standard Time

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