Office Manager

Position Overview

We are seeking a dependable, organized, and detail-oriented Office Manager to support the daily operations of our business. This role is responsible for keeping the office running smoothly, assisting accounting duties, managing employee documentation, and supporting administrative needs across the company.

The ideal candidate is comfortable handling a variety of responsibilities, can work independently, communicates professionally, and pays close attention to deadlines, documents, and financial details.

Key Responsibilities

Office Administration

• Manage day-to-day office operations and administrative tasks
• Answer phones, respond to emails, and assist customers, vendors, and employees
• Maintain organized office files, records, and documentation
• Order office supplies and coordinate general office needs
• Assist ownership and management with scheduling, paperwork, reporting, and special projects
• Support communication between office staff, field staff, vendors, and customers

Light Accounting Duties

• Process accounts payable, including entering bills, reviewing vendor statements, and preparing payments
• Manage accounts receivable, including creating invoices, recording payments, and following up on overdue balances
• Maintain accurate financial records and assist with basic bookkeeping tasks
• Reconcile invoices, receipts, and payment records as needed
• Coordinate with the company accountant or bookkeeper when necessary
• Assist with payroll-related paperwork and employee records, as assigned

H2B Employee Documentation

• Maintain accurate and confidential records for H2B employees
• Track required employee documents, forms, identification, visa-related paperwork, and expiration dates
• Assist with onboarding paperwork for seasonal and temporary employees
• Help ensure documentation is completed, organized, and available when needed
• Communicate with management regarding upcoming deadlines or missing documents
• Support compliance-related recordkeeping for seasonal workforce needs

Customer and Vendor Support

• Communicate professionally with customers, vendors, suppliers, and service providers
• Assist with customer billing questions and account updates
• Maintain vendor files and contact information
• Help resolve basic administrative or billing issues in a timely manner

Qualifications

• Previous office administration, bookkeeping, office experience
• Experience with accounts payable and accounts receivable 
• Strong organizational skills and attention to detail
• Ability to manage confidential employee and financial information
• Comfortable using computers, email, spreadsheets, and office software
• Experience with QuickBooks or similar accounting software is a plus
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a busy office environment
• Dependable, professional, and willing to help where needed

Work Environment

This position is based in a small business office environment and requires regular communication with management, employees, customers, vendors, and outside accounting or compliance professionals. The role may involve seasonal increases in workload related to employee documentation, onboarding, billing, or business operations.

Compensation

Compensation will be based on experience and qualifications.

Job Type

Full-time or part-time, depending on business needs.

Equal Opportunity Statement

We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.