Administrative Assistant

🌟 Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support the founder of a consulting business that partners with law firms across the United States to help increase case referrals. This is an excellent opportunity for a detail-oriented professional who enjoys working closely with leadership, managing operations, and communicating with high-level clients.

🔹 Key Responsibilities

Manage calendar, schedule meetings, and coordinate appointments Track and input client meeting notes using Asana or similar tools Follow up with clients to ensure completion of meetings and action items Prepare detailed meeting summaries and notes Track client hours and usage Share resources (PDFs, podcasts, training materials) with clients Communicate professionally via email and Microsoft Teams Provide administrative and operational support as needed (Optional – after ramp-up) Assist with social media, Canva content, and basic video editing

🔹 Requirements

3+ years of experience as an Executive Assistant or in an administrative role (senior-level preferred) Strong calendar and email management skills Experience with CRM or task management tools (Asana, Monday, Salesforce, etc.) Excellent English communication skills (written and verbal) Highly organized with strong attention to detail Ability to work independently with minimal supervision Comfortable following up persistently with clients

🔹 Key Skills

Proactive, self-starter mindset Confident communicator who can engage with attorneys and high-level professionals Strong sense of ownership and accountability Comfortable asking questions and handling direct communication styles

🔹 Nice to Have

Social media management experience Canva design skills Basic video editing (Descript, Premiere, etc.) Experience writing captions and scheduling posts Marketing support experience

🌎 Work Setup

Remote position Work with a dynamic, fast-growing consulting business serving U.S.-based law firms

 

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