Administrative Assistant - FICCO Trading Group

• →Manage and maintain calendars, including scheduling meetings, coordinating appointments, and prioritizing competing demands
• →Plan and execute team events such as social interactions and industry conferences
• →Plan Team dinners if team members are visiting from other offices
• →Anticipate department leader needs and proactively identify opportunities to improve organization, efficiency, and effectiveness
• →Travel management and trip planning through travel system
• →Prepare, validate and manage expense reports
• →Other tasks/projects as needed

• You are proactive, collaborative, detail-oriented, highly organized and can effectively prioritize and manage competing tasks and requests
• You pride yourself on your tact and diplomacy, with your ability to use discretion, strong judgement and maintain confidentiality
• You have fantastic communication skills and experience communicating at all levels of the organization, particularly with senior executives
• You are an exemplary representative of the leaders you are supporting
• You are known for being hard working, persistent and determined. You love helping others stay organized and being a "right hand"
• You have a strong understanding of the business and will use this to help prioritize tasks and requests and initiate appropriate actions to ensure an effective use of the partner’s time
• You like to ‘problem solve’ and welcome developing solutions to different problems that might arise
• You are able to manage personal administrative tasks as required by the partners in order to ensure that they are able to focus on important tasks at hand

• Bachelor’s Degree
• Minimum of 3 years of experience in a support function
• Expertise in Microsoft products including Outlook, Word, Excel, and SharePoint required.
• Previous experience leveraging travel and expense systems, SAP Concur preferred.
• Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management, directors and individuals at all levels, including external vendors.
• Demonstrated ability to communicate ideas orally and in writing. Strong writing and editing skills.
• Exceptionally strong organizational skills with a demonstrated ability to deliver results in a fast-paced environment.
• Ability to set priorities, handle multiple tasks, and meet deadlines.
• Flexible and adaptable to rapidly changing priorities
• Ability to work independently, multi-task, be proactive and initiate action confidently with minimal supervision.
• Ability to manage work and projects with a high level of accuracy and attention to detail.
• High level of professionalism, good judgment and discretion in dealing with confidential situations.
• Analytical, research, problem solving, decision-making and conflict resolution skills.
• Tech-savvy, comfortable dealing with technology issues and proactive in finding ways to improve efficiency with available tools and resources
• Work as a team with other Administrative & Executive Assistants
• Provide back-up as necessary for team members

The annual base salary range for this position is $70,000 to $90,000 depending on the candidate’s experience, qualifications, and relevant skill set. The position is also eligible for an annual discretionary bonus. In addition, DRW offers a comprehensive suite of employee benefits including group medical, pharmacy, dental and vision insurance, 401k (with discretionary employer match), short and long-term disability, life and AD&D insurance, health savings accounts, and flexible spending accounts.