Executive Assistant

Dyne Therapeutics is focused on delivering functional improvement for people living with genetically driven neuromuscular diseases. We are developing therapeutics that target muscle and the central nervous system (CNS) to address the root cause of disease. The company is advancing clinical programs for Duchenne muscular dystrophy (DMD) and myotonic dystrophy type 1 (DM1) as well as preclinical programs for facioscapulohumeral muscular dystrophy (FSHD), Pompe disease and multiple DMD mutations. At Dyne, we are on a mission to deliver functional improvement for individuals, families and communities. Learn more at https://www.dyne-tx.com/, and follow us on X, LinkedIn and Facebook.

The Executive Assistant serves as a highly trusted partner to one or more senior executives, providing strategic administrative, operational, and project management support. This role acts as an extension of the executive, ensuring priorities are effectively managed, organizational objectives are advanced, and leadership teams operate efficiently.

The Executive Assistant is responsible for complex calendar and travel management, meeting and event planning, leadership team operations, executive communications, and coordination of high-priority initiatives. This role regularly interacts with employees at all levels of the organization, Board members, external partners, investors, consultants, and vendors while maintaining the highest levels of professionalism, discretion, and confidentiality.

This is a full-time position based in Waltham, MA.

Executive Support & Prioritization

• →Manage complex and frequently changing executive calendars, ensuring alignment with strategic priorities
• →Anticipate executive needs and proactively identify opportunities to optimize time, focus, and effectiveness
• →Coordinate internal and external meetings across multiple stakeholders, time zones, and functions
• →Prioritize incoming requests, communications, and meeting demands while exercising sound judgment regarding urgency and business impact
• →Prepare executives for meetings through agenda development, briefing materials, background information, and follow-up actions
• →Ensure executives are informed and prepared for upcoming commitments, decisions, and organizational priorities
• →Serve as a trusted thought partner and operational resource to executive leaders

Leadership Team Operations

• →Coordinate leadership team meetings, department meetings, town halls, offsites, and strategic planning sessions
• →Develop agendas, compile meeting materials, distribute pre-reads, and document key decisions and action items
• →Track commitments, deliverables, and follow-up activities to ensure execution and accountability
• →Support leadership teams in managing priorities, timelines, and cross-functional dependencies
• →Assist in planning and execution of organizational initiatives and department objectives

Meeting, Event & Offsite Management

• →Coordinate logistics for internal and external meetings, workshops, conferences, and company events
• →Plan and execute leadership offsites, strategic planning sessions, and team-building activities
• →Manage conference room scheduling, audio-visual requirements, catering, and meeting support
• →Coordinate logistics for visitor meetings, advisory board meetings, and external partner engagements
• →Support company-sponsored events and employee engagement activities as needed

Travel & Expense Management

• →Arrange complex domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries
• →Anticipate and resolve travel-related challenges and schedule changes
• →Ensure travel arrangements align with company policies and executive preferences
• →Prepare, submit, reconcile, and track expense reports in a timely manner
• →Support budget tracking and invoice processing as needed

• High School Diploma required; Bachelor's degree preferred
• 10+ years of experience supporting senior leaders, executives, or C-suite leaders in a fast-paced corporate environment
• Biotechnology, pharmaceutical, healthcare, or life sciences industry experience preferred
• Demonstrated success supporting multiple priorities and stakeholders simultaneously
• Strong executive presence, professionalism, and sound judgment
• Exceptional organizational, prioritization, and project management skills
• Experience coordinating complex domestic and international travel
• Proven ability to manage highly confidential information with discretion
• Excellent written, verbal, and interpersonal communication skills
• Advanced proficiency with Microsoft Office 365, Outlook, Teams, PowerPoint, Word, and Excel
• Experience working in a high-growth, evolving environment preferred
• Highly organized and proactive professional who anticipates needs before they arise
• Proven track record as a trusted partner who exercises outstanding judgment and discretion
• Relationship builder who works effectively across all levels of the organization
• Problem solver who remains calm and resourceful under pressure
• Exceptional attention to detail
• Collaborative team player who contributes to organizational success beyond their immediate responsibilities
• Champion of Dyne's values, culture, and employee experience

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