Executive Assistant

Location:

Join our team as an Executive Assistant, a dynamic, driven professional who will play a critical role in the grand opening of Emerson Lakes, one of Erickson Senior Living’s most anticipated new communities in beautiful Lakewood Ranch, Florida. In this role you will be supporting the Executive Director of our Continuing Care Retirement Community. In this role, you will independently manage communications, correspondence, issue resolution, scheduling, travel arrangements, and resident/vendor requests.

Emerson Lakes will be a premier, state-of-the-art continuing care retirement community designed to serve more than 1,500 residents across Independent Living, Assisted Living, Skilled Nursing, and Memory Care. This gated community will feature an impressive array of amenities, including multiple restaurants, a stunning outdoor swimming pool, a cutting-edge fitness center, an onsite medical center, and much more.

Join us in shaping a thriving, engaging and high-quality living experience for the residents who will call Emerson Lakes home.

• Answer and screen all incoming calls, emails, and voice mail for the Executive Director
• Greets residents and other walk-in visitors. Manage traffic flow and access to Executive Director, and provide direct assistance to walk-in visitors when appropriate
• Address and resolve various community/resident issues as appropriate, with minimal direction from the Executive Director. Escalate or refer issues to the appropriate person as needed.
• Acts as a liaison between Executive Director and personnel, outside companies, and residents
• Manage the calendar of the Executive Director, scheduling meetings and conferences, and handle shifting priorities and conflicts as they arise
• Process departmental mail and ensure that appropriate follow-up and prioritization occurs on all other correspondence
• Prepare and type the minutes of staff meetings and maintain intra- and inter-departmental communications.
• Gather, maintain, and send timesheets for all department personnel.
• Coordinate travel itineraries, including air and ground transportation and hotel accommodations
• Maintain files and data storage, set up conferences and meeting rooms as needed, and process expense reports.

• →Proficient in Microsoft Office Suite
• →Minimum of 2 years of experience in administrative office support.

Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.

Please read: The Florida Agency for Health Care Administration (AHCA) requires all new hires to successfully complete and pass an extensive Level 2 background screening, which covers U.S. Federal, State and City checks (submitting fingerprints), prior to the start of employment. For more information you can visit their website:    https://info.flclearinghouse.com

Please read: The Florida Agency for Health Care Administration (AHCA) requires all new hires to successfully complete and pass an extensive Level 2 background screening, which covers U.S. Federal, State and City checks (submitting fingerprints), prior to the start of employment. For more information you can visit their website: https://info/flclearinghouse.com

Emerson Lakes is a beautiful 46-acre continuing care retirement community in Lakewood Ranch, near Bradenton and Sarasota, FL. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Emerson Lakes helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals. We are committed to providing you with opportunities to learn and grow!

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.